Secretary (Senior Administrative Assistant)
2 weeks ago
**The Role**:
This position will provide secretarial support to the Head of Department. This position will also provide administrative support within the department and any other projects as assigned.
**Responsibilities**:
- Organise and coordinate meetings, travel arrangements and manage conflicting priorities.
- Submit and monitor of expense claims and disbursements on a timely manner.
- Liaise and coordinate with internal and external parties and such other secretarial support expected of a personal assistant.
- In charge of on-boarding and off-boarding matters such as getting the work space ready, issuing and collecting of access and staff passes, assigning telephone numbers, activating handphone allowance, issuing mobile handset to selected employees, updating onboarding portal and maintaining security system’s records.
- Conduct a post-occupancy survey with internal staff, evaluate the survey outcomes and follow up on corrective actions on yearly basis.
- Provide project support on automating business processes, analyse telephone call volumes and prepare cost reports.
- Support the Greenmark program such as compiling data on energy and water consumptions as well as organising Earth Day’s events.
- Organise and assist in corporate events such as the annual Christmas and Chairman’s Chinese New Year events and any staff engagement events for Corporate Services.
**Job Requirements**:
- Diploma / GCE 'A' level / Private Secretarial Certificate
- At least 3 to 5 years' secretarial and / or executive support experience
- Mature, trustworthy to handle confidential matters
- Meticulous, organized and have good initiative.
- Able to multi-task and work under tight deadlines.
- Other key attributes include excellent communication and interpersonal skills, as well as having qualities of a good team player.
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