Senior Secretary

2 weeks ago

Singapore Airwallex Full time

We are seeking an experienced and meticulous Senior Secretary to join our Singapore team. This position requires providing comprehensive administrative support to management members and assisting with day-to-day office operations. The ideal candidate should possess exceptional organizational and coordination skills, outstanding communication skills, and a high degree of responsibility, capable of efficiently handling multiple tasks in a fast-paced multinational corporate environment. Key Responsibilities **Executive Support:** Provide professional administrative support to designated management members, including complex schedule management, meeting arrangements, travel bookings, and expense reimbursement. **Meeting and Event Coordination:** Coordinate and organize internal and cross-regional meetings, including agenda preparation, meeting minutes writing, and action tracking. Assist in planning and executing team activities. **Document Management:** Draft, edit, and format various business documents, reports, and presentations, ensuring the accuracy and professionalism of information. **Communication Coordination:** Act as a bridge between management and internal and external contacts, handling inquiries and transactions professionally and appropriately. **Office Operations Support:** Assist in maintaining day-to-day office operations, including receiving visitors, managing office supply inventory, and handling general administrative tasks. Information Management: Properly safeguard and handle confidential documents and sensitive information, and maintain a robust electronic and paper-based record system. Cross-departmental Collaboration: Maintain efficient collaboration with assistants across departments and the global support team to ensure smooth workflows. Job Requirements: Bachelor's degree or above, with a background in administration, business management, or a related field preferred. 5+ years of experience as a senior administrative assistant or secretary, with experience in fintech, technology companies, or multinational corporations preferred. Fluent in both English and Chinese, possessing excellent written and verbal communication skills. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent time management and multitasking abilities; able to maintain efficiency and professionalism under pressure. Strong judgment and discretion; able to handle confidential information appropriately. Proactive, detail-oriented, with excellent problem-solving skills and a service-oriented mindset. Mature and stable; possesses excellent teamwork and interpersonal skills.

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