Administrative Executive
1 day ago
Overview:
**Key Responsibilities**:
**Office Management**:
- Oversee the maintenance of office facilities, ensuring a clean and professional environment.
- Coordinate the maintenance and repair of office equipment.
**Administrative Support**:
- Schedule and organize meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, memos, presentations, and other documents.
- Handle incoming and outgoing mail, packages, and couriers.
- Answer and direct phone calls, handle inquiries, and take messages.
- Manage databases and ensure data accuracy and security.
**Retail Outlets Management**:
- Review leasing contracts for accuracy and fairness.
- Oversee the opening and closing of new outlets, including sourcing contractors, design approval, utility setup, SFA approval, scheduling inspections, and notifying stakeholders.
- Manage the reinstatement process for closing retail outlets.
**HQ/Central Kitchen Management**:
- Maintain leasing and rental agreements.
- Renew annual fire insurance and monitor power supply contracts.
- Update maintenance and repair logs for kitchen equipment, office equipment, and retail equipment.
- Manage delivery van inspections, insurance, road tax renewals, GPS tracking, and petrol cards.
- Oversee the annual renewal process for fire extinguishers and Licensed Electrical Worker (LEW) certifications.
- Respond to product queries via various communication channels.
- Manage pest control and regular drainage hole flushing.
- Keep track of keys for outlets, factory premises, and company vehicles.
- Renew and terminate Singtel contracts for broadband and phone lines.
- Participate in the Healthier Dining Program: monthly data submission, artwork approval, and regular updates.
**Production/Central Kitchen Management**:
- Renew SFA factory licenses and conduct regular product lab testing.
- Implement product recall procedures and manage customer product complaints.
- Update SFA guidelines and ingredient approvals.
- Renew annual import licenses and update product information and process flow charts.
- Update kitchen templates, costing spreadsheets, and SOPs for various products.
- Plan production for special products and print monthly SFA forms.
- Monitor and reduce food waste according to NEA guidelines.
**Business Development Support**:
- Manage B2B collaborations and follow up with tenants in shopping malls.
- Conduct nutritional information analysis and maintain relationships with key partners.
**Other**:
- Other task assigned by Management from time to time.
**Requirements**:
Education: Diploma in Business Administration, Office Management, or a related field.
Experience: Minimum of 2 - 3 years of experience in an administrative or executive assistant role. Experience in a similar role within the industry is an advantage.
**Skills**:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong verbal and written communication skills.
Ability to multitask and prioritize effectively.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Pay: $2,000.00 - $2,400.00 per month
**Benefits**:
- Employee discount
**Experience**:
- Administrative experience: 2 years (preferred)
Work Location: In person
-
Examination Administration Executive
3 days ago
Clementi, Singapore Singapore Institute of Management Full timeAccountabilities 1. Regulatory Compliance: Support the implementation of regulatory standards and controls within EA processes. 2. Examination Administration: Plan and execute activities necessary to support the smooth administration of SIM PL examinations. 3. Audits: Ensure readiness of documentations to support all internal and external audits on EA...
-
Senior Executive, Associates Administration
3 days ago
Clementi, Singapore Singapore University of Social Sciences Full time**Associates Administration**: The Associates Administration Department works with the Academic Cluster on managing contracts of our associates for their appointments and payments on completion of their services. - Maintain associates’ records - Manage the issuance of contracts for associates - Participate in system enhancements - Provide support for...
-
Admin / Administrator #70728
2 weeks ago
Clementi, Singapore Anradus Pte Ltd Full timeIndustry/ Organization Type: Food Manufacturing - Position Title**:Admin / Administrator**: - Working Location: Clementi - Working Hours: 5.5 days (Mon to Fri 8AM - 5PM, Sat 8AM - 12PM) - Salary Package**:Basic Salary up to $2,000 + AWS + Variable Bonus**: - Duration: Permanent **Key Responsibilities** - Manage day-to-day office operations, including...
-
Senior Administrative Executive
5 days ago
Clementi, Singapore Singapore Institute of Management Full timeSupervise and carry out operational work to ensure the successful running of programmes. Coordinate with the team on operational work that impact students. Ensure policies and procedures are adhered to and take corrective actions to remedy deviation from standards. Accountabilities: HE Programme Delivery: Monitor and maintain an efficient system and...
-
Executive
2 weeks ago
Clementi, Singapore Singapore University of Social Sciences Full time**Short Description**: The Office of Graduate Studies oversees that governance and development of graduate programmes in the University, which range from Graduate Certificates, Graduate Diplomas, Master's Degrees and Doctoral Degrees, working closely with the Schools and various academic units in the University. It also directly manages two cross...
-
Systems Administrator
1 day ago
Clementi, Singapore NPO Ngee Ann Polytechnic Full time**[What the role is]** This is a 2-year contract position as Systems Administrator in the Digital Services & Technology Office. **[What you will be working on]** **SQL Server Administration** - Install, configure, and upgrade **Microsoft SQL Server**environments. - Monitor **SQL Server Agent**jobs and troubleshoot job failures. - Manage disk space and...
-
Senior Executive/executive, Admin
2 weeks ago
Clementi, Singapore NPO Ngee Ann Polytechnic Full timeThis is a 2-year contract position as Senior Executive/Executive, Admin in the School of Health Sciences. **[What you will be working on]** - Your responsibilities will include, but are not limited to, the following: _ **Student Development**: - Track students’ academic-related matters, e.g., student attendance, student performance, CCA Points, etc. -...
-
Manager, Curriculum Administration
1 week ago
Clementi, Singapore Singapore University of Social Sciences Full time**Curriculum Administration**: To work with Assistant Director, Office of Academic Services (OAS), to primarily manage a team responsible for the smooth administration and provision of curriculum administrative support including processes relating to curriculum set up; course registration; materials procurement and distribution; course fee set-up and...
-
Senior Executive
3 days ago
Clementi, Singapore NPO Ngee Ann Polytechnic Full time[What the role is] This is a 2-year contract position as a Senior Executive in The Sandbox (TSB). **[What you will be working on]** As the Senior Executive, you will assist the Senior Manager/Deputy Director in Administration, Grant Management functions and support the initiatives of specific projects assigned to you so as to achieve the objectives of The...
-
Clementi, Singapore Singapore University of Social Sciences Full timeYou will work closely with the Department manager to oversee research projects and organise research-related events. You should have good communication and interpersonal skills, and able to work with academics, students, and other administrative executives. With the ability to multitask and attend to detail, you can handle various administrative tasks and...
