Document Control and Administrative Coordinator
4 days ago
Document Control and Administrative Coordinator
**Summary**:
**Requirements**:
- **Document Management**:Manage baseline documentation and maintain organized filing and archival systems for contractual documents and agreements.
Format project design documents according to company guidelines and register them with Document Control for official distribution.
- **Correspondence and Reporting**:Prepare and process quotations, job measurement sheets, monthly reports, meeting minutes, and miscellaneous correspondence for submission to customers.
Record and manage incoming letters, variation orders, and work instructions, routing them appropriately to internal teams and subcontractors.
- **Personnel and Compliance Coordination**:Compile and verify personnel forms for project team members and coordinate submissions to authorities for security clearance purposes.
- **Financial and Procurement Support**:Track and monitor expiration dates for POAs, banker’s guarantees, bonds, and insurance policies, initiating timely renewal processes.
Process payment request submissions and follow up on the issuance of payment certificates by customers.
Prepare necessary forms and supporting documents for billings and e-billings, obtain management approval, and coordinate with the Finance Operations Support team for timely issuance of invoices.
- **Inventory and Procurement**:Perform data entry and coordinate project inventory management activities to ensure accurate tracking and identification of storage locations.
Support procurement activities, including raising e-PRs, tracking purchase orders and deliveries, and processing goods receipts and vendor payments.
- **Audit and Risk Management**:Assist in the preparation and coordination of project audits and Business Continuity Management (BCM) exercises.
Serve as a contributing member of the Risk Assessment (RA) team.
**Qualifications**:
- Diploma or degree in Business Administration, Project Management, or a related field.
- Proven experience in document control, administrative coordination, or a similar role.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite and document management systems.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
- Experience in procurement, financial operations, or project administration is advantageous.
- Familiarity with risk assessment and business continuity planning is a plus.
-
Singapore Newtone Consulting Full time $40,000 - $120,000 per yearDocument Control and Administrative CoordinatorSummary :We are seeking a detail-oriented Document Control and Administrative Coordinator to manage and maintain documentation, administrative processes, and project coordination activities. This role involves handling baseline documentation, processing quotations, managing correspondence, and supporting...
-
Document Control Officer
2 days ago
Singapore WILMAX CONTROL SYSTEMS PTE LTD Full timeGENERALAssistance to Documents Control Manager. The main duties and responsibilities are in preparation of documents for project submission on a timely basis, including but not limited to control and maintenance of all drawings and documents, both hard and soft copies.KEY TASKS - Creates Master Document Submission List for assigned projects. - Register,...
-
Document Control Officer
3 days ago
Singapore WILMAX CONTROL SYSTEMS PTE LTD Full time**GENERAL** Assistance to Documents Control Manager. The main duties and responsibilities are in preparation of documents for project submission on a timely basis, including but not limited to control and maintenance of all drawings and documents, both hard and soft copies. **KEY TASKS** - Creates Master Document Submission List for assigned projects. -...
-
Document Controller
7 days ago
Singapore TOTAL FACILITY ENGINEERING PTE. LTD. Full time**Role Purpose** To manage all documentation flow of the engineering, project management and construction staff in order to ensure documents is controlled within Company standards and common engineering practices. And ensures that administrative tasks are performed diligently and projects meet quality standards. **Job description**: - Administer...
-
Administrative Document Controller
5 days ago
Singapore EAPOWER PTE. LTD. Full time**Description** Reporting to Technical Manager. He/She is responsible for ensuring all technical documents are file and maintain under the organisation document control procedures and standards. **Responsibilities**: **Responsibilities** Organizing and filing of technical documents and correspondence with internal and external customers for all document...
-
Document Controller
2 weeks ago
Singapore CHINA RAILWAY CONSTRUCTION GROUP CORPORATION LIMITED Singapore Branch Full timeJob Description Provide comprehensive clerical and documentation support to project teams, ensuring smooth administrative operations. Receive, verify, register, and acknowledge documents and drawings in accordance with established document control procedures. Manage and distribute all incoming and outgoing correspondence, including mail, reports, drawings,...
-
Document Controller
2 weeks ago
Singapore Total Facility Engineering Pte Ltd Full timeTotal Facility Engineering Pte Ltd – Tampines The Document Controller cum Project Admin shall be in charge of managing and maintaining project document and submissions and ensure documentation flow of the engineering, project management and construction staff is controlled within Company standards and common engineering practices. Administer transmittal...
-
Ism Document Controller and Office Admin
5 days ago
Singapore SYNERGY OFFSHORE AND MARINE CONSULTANT PTE. LTD. Full time**Position Title**:Document Controller and Office Admin - **Company**:Synergy Offshore and Marine Consultant Pte. Ltd. - **Location**:Metropolis Tower 1, 9 North Buona Vista Drive, JustCo, #02-01, Singapore 138588 - **Reports to**:QHSE Manager / DPA / Managing Director - **Employment Type**:Full-Time / Part-Time / Hybrid work **Position Overview**: The...
-
Document Controller
2 weeks ago
Singapore Peak Ocean Pte Ltd Full time**Job Summary**: - Manage Project documentation control in support and fulfilling the project deliverables._ - Coordinate project documentation flow progress, receive, quality check, distribute for review and return comment, and all outgoing transmittal in a timely manner (70%) - Coordination & Communication to major stakeholders (Internally & Externally)...
-
Document Controller
2 days ago
Singapore VITA PMC SG PTE. LTD. Full time**Job Summary** We are seeking a proactive and detail-oriented **Document Controller**to oversee the administration of project documentation, systems, and processes across construction sites. This role ensures compliance with legislative and statutory regulations, supports contract preparation, and facilitates smooth site operations including supply...
