Sales Operation Admin

2 days ago

North Region, Singapore TREA PTE LTD Full time $42,000 per year

Job Title: Sales Admin & Product Coordinator

We are seeking a proactive and detail-oriented Sales & Product Coordinator to support our B2B corporate gift and merchandise operations. This role bridges sales operation support, marketing asset coordination, and product content management. You'll work closely with sales reps, procurement, logistics, and marketing teams to ensure smooth operations, brand consistency, and timely customer service.

Key Responsibilities

Sales Support

  • Coordinate and submit orders to suppliers based on confirmed sales orders. Ensure accuracy in product details, pricing, and delivery requirements.
  • Generate invoice and submit e-invoices on various platforms for delivered orders.
  • Retrieve or request documents such as invoices, receipts and contracts from vendors and suppliers as needed by the finance team..
  • Collect and input sales leads from multiple sales reps' emails into the CRM, organize, maintain and update all databases regularly.
  • Assist with tender submissions, vendor registration forms, and compliance documentation.
  • Conduct ad hoc research and present findings on purchases, vendors, grants, and other relevant areas as requested by management to support company growth and enhance operational efficiency.

Marketing Support

  • Manage inventory and logistics for marketing collaterals and product samples including proper in and out record of samples loan.
  • Coordinate with vendors and creative agencies for production of digital marketing assets.
  • Ensure newly completed orders are photographed, edited, and catalogued in Google Drive for marketing use.
  • Organize product sample displays in a presentable manner in the showroom.

Product Content & Website Coordination

  • Working with procurement to gather specifications and visuals to upload new products onto the company website and ensure SEO-optimized content.
  • Regularly update product content, specifications, and ensure SEO-optimized descriptions on the company website.
  • Maintain an organized digital asset library of product photos, categorized and labeled for easy retrieval.
Requirements
  • Preferred with minimum O level or Diploma in Business Administration, Marketing, Design, Communications, or related field.
  • At least 1–2 years of relevant experience in sales admin, product or marketing coordination.
  • Proficient in Google Workspace (Sheets, Drive), basic photo editing tools.
  • Comfortable using CRM platforms and content management systems (e.g. Capsule, WordPress).
  • Organized, resourceful, and capable of juggling multiple tasks in a fast-paced environment.
  • Strong written and verbal communication skills.
Salary Range
  • SGD 2,800 – 3,500/month, depending on experience and skillset.

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