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Admin Executive

2 weeks ago

North Region, Singapore MR POPIAH PTE. LTD. Full time $18,000 - $22,000 per year

MR POPIAH PTE. LTD. is hiring a Full time Admin Executive role in Sembawang, Singapore. Apply now to be part of our team.

Job summary:

  • Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
  • Saturday: Morning
  • 1 year of relevant work experience required for this role
  • Expected salary: $1,800 - $2,200 per month

Key Responsibilities:

Customer Order Management

  • Process daily customer orders from WhatsApp, email and e-commerce
  • Key orders into system accurately and promptly
  • Follow up on payment status and verify receipts

Delivery & Shipment Arrangement

  • Arrange daily delivery schedules with drivers
  • Coordinate logistics for online orders, supermarkets, and food service clients
  • Work with operations team to ensure timely delivery and stock availability

Customer Service & Support

  • Handle customer inquiries and feedback (online and offline)
  • Coordinate replacements or refunds with internal teams if needed
  • Maintain good communication and service recovery when required

Office Admin & Documentation

  • Assist in internal office duties (e.g., scanning, printing, filing, renewal documents)
  • Prepare and file invoices, DOs, and other admin records
  • Support in renewal of company certificates (e.g., Halal, FSSC, BizFile, etc.)

Supermarket Support

  • Update listing forms, track delivery sheets, and ensure correct pricing/documents
  • Liaise with sales team for delivery confirmation and in-store support if needed

Ad Hoc Support

  • Support sales and marketing teams with forms, paperwork, and event logistics
  • Assist in small internal tasks when required

Requirements:

  • At least 1 year of relevant admin experience (preferably in F&B, FMCG, or logistics)
  • Good command of written and spoken English
  • Detail-oriented and well-organized
  • Proficient in Microsoft Office (especially Excel)
  • Able to multitask and work in a fast-paced environment
  • Based in Singapore