Site Office Admin

2 weeks ago

Central Region, Singapore SHEFFIELD ENERGY LIMITED Full time $40,000 - $60,000 per year

Location: Seatrium Shipyard, Singapore

Key Responsibilities

  • Manage daily office operations including filing, documentation control, and correspondence.
  • Maintain and update project records, staff attendance, and timesheets.
  • Coordinate logistics for site personnel including access passes, accommodations, and transport arrangements.
  • Assist in procurement and inventory management of office supplies and project materials.
  • Support project reporting, meeting scheduling, and preparation of minutes.
  • Coordinate communication between site personnel, vendors, and head office.
  • Handle invoice tracking, petty cash, and basic expense reporting.
  • Ensure compliance with company policies, HSSE (Health, Safety, Security & Environment) standards, and site regulations.
  • Provide general administrative support to the Project Manager and site team as required.

Qualifications & Requirements
  • Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
  • Minimum 3–5 years of administrative experience in a shipyard, marine, oil & gas, or construction project environment.
  • Strong organizational and coordination skills with attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Good communication skills in English, both written and verbal.
  • Ability to work independently under limited supervision in a fast-paced project site.
  • Familiar with site office operations, documentation control, and logistics coordination.
  • Must be currently based in Singapore or legally eligible to work in Singapore.

  • Admin Assistant

    3 days ago

    Central Region, Singapore Manpower Staffing Services (S) Pte Ltd - Head Office Full time $2,500 - $5,000 per year

    Job ScopeResposible for new joiner onboarding tasksSupport Field Support Manager (FSM) in audit check and other administrative tasksIn-office support on issues related to setup, company phone, troubleshooting and paperworkSupport on issues related to company assets and toolsData entrySubmit field audit reportsInventory managementSupport ad hoc or any other...

  • MNC: Office Admin Executive

    1 week ago

    Central Region, Singapore The Resolute Hunter Pte Ltd Full time $40,000 - $60,000 per year

    THE COMPANYA credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for an Office Admin Executive who is able to be part of the office admin.JOB RESPONSIBILITIESSupport Directors and other colleagues in their work schedule/calendarsBooking of Flight, Visas, Hotel/Accommodation/rental, Travel...

  • Site Admin/ Project Executive #34772776

    2 weeks ago

    Central Region, Singapore Anradus Pte. Ltd. Full time $40,000 - $80,000 per year

    Site Admin/ Project Executive # Industry/Organization TypeConstruction/ Civil EngineeringPosition TitleSite Administrator / Project ExecutiveWorking LocationCentral SingaporeWorking Hours5 Days, Monday – Friday (8.30am – 6pm)Salary PackageBasic Salary + Variable BonusDurationPermanent Key ResponsibilitiesManage site documentation, correspondence, and...

  • Admin Officer I Up to 3K + AWS + VB

    3 days ago

    Central Region, Singapore Manpower Staffing Services (S) Pte Ltd - Head Office Full time $3,000 - $45,000 per year

    Job DescriptionPerform general administration for various departments such as data entry and filing.Assist in finance administration such as reconciling financial records, preparation of invoices, processing bank deposits, tax form submission.Assist HR department in administrative tasks of preparation of HR documents (e.g. employment contracts), management...

  • Temp Admin Officer

    4 days ago

    Central Region, Singapore Adecco Personnel Pte Ltd. Full time $30,000 - $50,000 per year

    Our client is a provider of public servicesResponsibilitiesDraft weekly announcements and regularly update the Staff Directory and tracking lists.Assist with the recruitment process, including scheduling interviews for shortlisted candidates.Handle invoice processing and raise purchase orders (POs).Provide administrative support such as sending invitations,...

  • Admin Officer

    3 days ago

    Central Region, Singapore IHH Healthcare Full time $32,000 - $40,000 per year

    Key ResponsibilitiesHandle reception, cashiering and administrative duties within the departmentAnswer phone calls and schedule appointmentsProvide recommendations and answer queries on relevant rehabilitation / homecare servicesLiaise with patients and vendors regarding the sale and rental of equipmentHandle all insurance related mattersManage outpatient...

  • Front Office Admin

    1 week ago

    Central Region, Singapore Adecco Personnel Pte Ltd. Full time $30,000 - $40,000 per year

    A Famous Tech MNCThe OpportunityAdecco is partnering our client, a famous tech MNCWe are looking for a Front Office Admin & Facility Coordinator (6 months)Candidates who are immediately available/ able to start work within short notice will be preferredThe TalentPrevious experience in facilities management, office administration, or a related field is...

  • Frontline Admin

    2 weeks ago

    Central Region, Singapore STAFFKING PTE LTD Full time $30,000 - $40,000 per year

    Summary:Entry Level Welcome to apply, Friendly working environmentAWS / Yearly Bonus & Increment5 days work week.Job Scope:Be the friendly face welcoming guests, clients, and staff at the front deskAnswer calls, handle inquiries, and direct people to the right contactsSupport daily office operations with admin tasks like data entry, filing, and arranging...

  • Facility Admin Officer

    2 weeks ago

    West Region, Singapore SH Cogent Logistics Pte. Ltd. Full time $40,000 - $60,000 per year

    Company DescriptionCogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, freight forwarding, container and ISO...

  • Officer - Admin (Warranty)

    2 weeks ago

    Central Region, Singapore Cycle & Carriage Industries Pte Ltd Full time $30,000 - $60,000 per year

    Joining C&C is a distinctive opportunity to develop your career within a successful organization where everyone respects each other and enjoys working together. We recognize your performance in both tangible and intangible ways, by providing you development opportunities and making you feel respected. The Opportunity We are looking for a dedicated Officer...