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Grants Manager

2 weeks ago

Central Region, Singapore National University of Singapore Full time $90,000 - $120,000 per year

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The selected candidate will oversee grant financing administration, planning, and fund management for Cancer Science Institute of Singapore (CSI) and the National Initiative on RNA Biology & Its Applications (NIRBA), ensuring effective governance, compliance, and support for researchers and leadership.

Grants Administration

  • Lead and manage the Grants Admin team to ensure smooth operations, including proper set-up and fund utilization of WBS-es for all grants.
  • Advise and support Principal Investigators (PIs) on grant-financial management, particularly for large external programmatic grants hosted at CSI/NIRBA/NIRBA.
  • Manage budget funding issues, virements, and liaise with Finance Cluster to process and track approved virements in S/4HANA.
  • Oversee audit queries and compliance matters related to grants.
  • Provide support for progress reports, appraisals, and other reporting obligations under grant terms, including collation and updates for collaborative grants.
  • Coordinate grant-related administration with NUS/NUHS research offices, Office of Legal Affairs, ILO, Office of Financial Services, Finance & HR clusters, and external funding agencies.
  • Vet reimbursement documents from RCAs, PAs, and subawards; follow up with Finance/HR clusters to ensure accurate reporting.
  • Provide PIs, Core Facility Heads, and Admin Leads with advice on grant budget management and fund utilization.
  • Liaise with Finance Cluster and auditors on audit matters.
  • Identify opportunities to develop guidelines, SOPs, and process improvements for greater operational efficiency.

Development & Donor Relations

  • Build strong working relationships with NUHS & NUSMed Development Offices to develop donor funding propositions and processes.
  • Support CSI/NIRBA Director in managing discussions on new gift opportunities with internal stakeholders, the University, and prospective donors (individuals, corporations, foundations).
  • Maintain accurate records of gift case progress in the central database.
  • Prepare financial and management reports on donor funds to inform stakeholders and support decision-making.
  • Provide administrative and operational support for advancing gift purposes and fundraising events as required.

Qualifications

  • Relevant degree, with at least 8-10 years' experience in finance and grants administration.
  • Strong knowledge of SAP systems, Singapore grant research landscape, and proficiency in Excel; willingness to learn new financial reporting systems.
  • Supervisory and mentorship experience.
  • Exposure to financial and project management accounting in research and/or education environments is advantageous.
  • Excellent analytical skills and experience in grants and financial modelling.
  • Ability to multi-task and thrive in a dynamic, fast-paced environment.
  • Strong interpersonal and relationship-building skills, with the ability to collaborate across all levels.
  • High level of discretion and professionalism in handling confidential and sensitive information.