Administrative Executive

19 hours ago


East Region, Singapore ENGIE South East Asia Full time $30,000 - $60,000 per year

Responsibilities

  • Support the Manager in all administrative procedures and documentation necessary for site operations.
  • Perform data entry of purchasing information and update the internal information system.
  • Ensure all activities comply with established purchasing procedures and policies.
  • Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
  • Raise purchase orders and work orders through the in-house CMMS system.
  • Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
  • Handle sourcing and receiving of general office stationery and other materials.
  • File and maintain proper records of all documents and correspondence.
  • Prepare basic quotations (one-for-one SOR).
  • Prepare work completion reports and ensure proper documentation.
  • Submit monthly Work Order reports to the client.
  • Assist with the monthly iFM report, including updating and maintaining the organizational chart, CMMS inventory, and related records.
  • Update and maintain the training program, training matrix, and personnel (P) files.

Requirements

  • Diploma/Nitec/'O' Levels or equivalent
  • At least 2 years administrative experience
  • Responsible and a good team player
  • Has a good safety mindset and displays good WSH behaviour

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Join us and be part of the adventure of the century



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