Senior HR Executive

2 weeks ago

Singapore DOSK CONTRACT SERVICES PTE. LTD. Full time $80,000 - $120,000 per year
Key Responsibilities
1. HR Operations & Payroll
  • Supervise end-to-end monthly payroll processing for staff and workers, including overtime, allowances, deductions and leave encashment.
  • Verify payroll reports, statutory contributions (CPF, SDL, SHG funds) and ensure timely submission and payment.
  • Handle IRAS-related matters (IR8A/IR21, etc.) with Finance/vendor.
  • Maintain accurate HRIS data (headcount, salary changes, promotions, terminations).
2. Recruitment, Onboarding & Offboarding
  • Manage full-cycle recruitment for assigned roles: job posting, screening, shortlisting, interviews and offers.
  • Work with HODs to define job scopes and selection criteria.
  • Prepare employment contracts and offer letters; ensure proper documentation before start date.
  • Coordinate onboarding: orientation, checklists, IT access, uniforms/PPE, and buddy assignment.
  • Handle offboarding: exit interviews, clearance forms, final pay computation, asset returns and exit documentation.
3. Employee Lifecycle & Relations
  • Serve as first HR contact point for employees on HR policies, leave, OT, medical, benefits and general queries.
  • Support line managers in administering warnings, counselling and performance discussions in line with company policy.
  • Assist with handling employee disputes/complaints and prepare documentation for TADM/MOM cases where required.
  • Maintain up-to-date personal files and records in accordance with PDPA and company policies.
4. Foreign Worker & Work Pass Administration
  • Manage work pass applications, renewals, cancellations and transfers (e.g. Work Permit, S Pass, EP) in compliance with MOM regulations.
  • Monitor quota, expiry dates, medical check-ups, housing/dormitory requirements and levy matters.
  • Coordinate with dormitory operators and project teams on worker movements and deployment.
5. HR Policies, Compliance & Audit
  • Assist in drafting, reviewing and implementing HR policies, SOPs and employee handbooks (e.g. OT policy, rejoin policy, leave, code of conduct).
  • Ensure HR practices comply with the Employment Act and other relevant regulations.
  • Support internal and external audits, providing HR records, reports and clarifications as required.
  • Conduct periodic briefings to supervisors/employees on HR policies and updates.
6. HR Data, Reporting & Projects
  • Prepare regular HR reports (headcount, turnover, absenteeism, OT cost, recruitment status) for management review.
  • Analyse HR data to highlight issues and recommend improvements (e.g. high OT, high turnover, absentee trends).
  • Lead or support HR projects such as HRIS implementation, job grading, performance appraisal rollout and training initiatives.
  • Propose process improvements to streamline HR operations and enhance employee experience.
7. Team Support & Mentoring
  • Guide and review the work of HR Executives/Assistants/Interns where assigned.
  • Provide on-the-job training to junior HR staff on payroll, work pass, HRIS and documentation.
Requirements
  • Diploma/Degree in Human Resource Management, Business or related field.
  • Typically 4–6 years of relevant HR experience, with strong exposure to HR operations and payroll.
  • Good knowledge of Singapore employment legislation and HR best practices.
  • Hands-on experience with HRIS/payroll systems and strong Excel skills.
  • Meticulous, organised, able to manage confidential information.
  • Strong communication and stakeholder management skills; comfortable dealing with staff and management at all levels

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