Programme Admin Support

2 weeks ago

Central Region, Singapore MCI Career Services Pte Ltd Full time $31,200 per year
Programme Admin Support (Contract)

Work Location: Outram Park

Salary: Up to $2,600/month

Working Hours: Mon–Thu: 8.30am – 6.00pm, Fri: 8.30am – 5.30pm (Hybrid work arrangement)


About the Role

We're looking for a meticulous and organised Programme Admin Executive to support community health programmes under the Partnership and West Departments. You'll play a key role in coordinating logistics, handling administrative tasks, and supporting the smooth running of national health initiatives like Functional Screening, IQuit, Mental Health programmes, and Healthy Ageing activities.


Key Responsibilities

Programme & Event Coordination

  • Schedule sessions with community partners and vendors (e.g. Functional Screening, Rolling Good Times, Steady Lah, Happy Lah)
  • Conduct site assessments and eligibility checks for venues and participants
  • Manage programme listings on platforms like HealthHub, EventsGoWhere, OPMS

Administrative & Operational Support

  • Track programme data, maintain attendance and billing records
  • Support grant evaluation processes and audit coordination
  • Assist in raising purchase orders and processing invoices
  • Provide admin support for grant claims and disbursements

Inventory & Logistics

  • Track inventory of event premiums, equipment (e.g. iPads, booths)
  • Coordinate logistics for roadshows and outreach activities
  • Liaise with vendors for deployment and collection of materials

Reporting & Documentation

  • Prepare basic reports, update budget utilisation, and support audits
  • Ensure proper documentation of RAMS, RACs, site layouts and CSAT results
  • Maintain records of sessions, vendor deliverables and grant submissions

Stakeholder & Secretariat Support

  • Liaise with internal teams, vendors, and government/community partners (e.g. AIC, PA, IMDA)
  • Manage generic mailboxes and support meeting logistics and minutes
  • Support special projects like GRC-related activities and onboarding new partners

What We're Looking For
  • Min. Diploma / GCE A-Level with 2 years of relevant experience
  • Strong coordination, admin, and time management skills
  • Proficient in Microsoft Office (PowerPoint, Word, Outlook)
  • Proficient in Microsoft Advanced Excel (Vlookup, Pivot Table)
  • Comfortable with data entry, reports, and numbers
  • Experience in scheduling, customer service, or invoice processing is a plus
  • Team player, detail-oriented, and able to multi-task

Apply Now

If you're looking to gain meaningful experience supporting nationwide health initiatives and enjoy keeping things organised behind the scenes, we'd love to hear from you.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Kenneth Isaac Peter

Registration Number: R

MCI Consulting Pte Ltd (EA Licence: 13C6730)

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