Head of Corporate Secretarial

Role Overview

The Head of Corporate Secretarial is a senior leadership role responsible for driving corporate governance and statutory compliance across all ESR Group entities registered in, or administered out of, Singapore, as well as providing coordination and support to country-level corporate secretarial teams. The role demands full ownership of entity management, governance documentation, and board affairs, ensuring regulatory excellence in line with the group's cross-border operational structure. Reporting directly to the Group General Counsel, the successful candidate will serve as the trusted custodian of governance for one of Asia Pacific's most dynamic real asset platforms. The role may also involve providing other governance-related support and advice as may be required by the Legal team from time to time.

Key Relationships

• Group General Counsel and Legal team (Singapore, Australia, Hong Kong, China, etc.)
• Finance, Group Risk and Internal Audit
• Compliance Officers across regions
• ESR Business Unit Heads and Executive Team
• Board Directors and Corporate Agents
• Country Corporate Secretarial Teams

MAIN RESPONSIBILITIES & ACCOUNTABILITIES

1. Corporate Governance & Compliance Oversight

• Lead and execute corporate secretarial governance for all ESR entities in Singapore and select offshore jurisdictions (e.g., Cayman Islands, Bermuda, Hong Kong).
• Own the preparation and submission of all statutory filings, annual returns, regulatory disclosures, and constitutional recordkeeping.
• Implement compliance controls in alignment with ESR Group's internal and external governance frameworks.
• Ensure timely and accurate lodgement of entity changes, board resolutions, and director appointments.
• Collaborate with local corporate secretarial teams on group-level governance initiatives, cross-border transactions, and alignment of practices.

2. Entity Lifecycle Management

• Assume accountability for entity setup, restructuring, dissolutions, and operational readiness.
• Maintain up-to-date digital and physical statutory records, corporate registers, and constitutional documents.
• Consolidate group-wide organizational data including directorships, shareholding structures, and incorporation details.

3. Strategic Board & Transactional Support

• Lead the planning, coordination, and documentation of board and committee meetings.
• Oversee governance aspects of share transactions, M&A, and corporate actions in consultation with Finance and Legal.
• Review and validate AGMs, ad hoc resolutions, and complex governance proposals to ensure full compliance.
• Enforce proper use of seals, letterheads, and statutory disclosures per constitutional and regulatory requirements.

4. Stakeholder Engagement & Risk Governance

• Serve as the primary liaison for governance matters relating to Singapore-based entities and coordinate with responsible officers for other offshore jurisdictions as appropriate.
• Address board inquiries, governance issues, and operational requests with agility and precision.
• Monitor timelines and escalate risks proactively to ensure business continuity and legal assurance.
• Provide other governance advice and support as may be required by Legal from time to time.

Requirements

• A seasoned governance professional with at least 10 years of corporate secretarial or governance experience who has a strong command of regional corporate secretarial practices and regulatory frameworks.
• Proven leadership in entity management across real assets, financial services, funds management, or other regulated sectors.
• Experience managing compliance with regulatory licenses preferred.
• Professional qualification as Chartered Secretary, Corporate Governance Professional, or equivalent highly desirable.
• Strong communicator with the ability to manage senior stakeholders and thrive under transaction-driven timelines.