Head of Corporate Secretarial

16 hours ago

Singapore ESR Group Full time

**Role Overview**

**Key Relationships**
- Group General Counsel and Legal team (Singapore, Australia, Hong Kong, China, etc.)
- Finance, Group Risk and Internal Audit
- Compliance Officers across regions
- ESR Business Unit Heads and Executive Team
- Board Directors and Corporate Agents
- **Country Corporate Secretarial Teams**

**MAIN RESPONSIBILITIES & ACCOUNTABILITIES**

**1. Corporate Governance & Compliance Oversight**
- Lead and execute corporate secretarial governance for all ESR entities in Singapore and select offshore jurisdictions (e.g., Cayman Islands, Bermuda, Hong Kong).
- Own the preparation and submission of all statutory filings, annual returns, regulatory disclosures, and constitutional recordkeeping.
- Implement compliance controls in alignment with ESR Group's internal and external governance frameworks.
- Ensure timely and accurate lodgement of entity changes, board resolutions, and director appointments.
- **Collaborate with local corporate secretarial teams on group-level governance initiatives, cross-border transactions, and alignment of practices.**

**2. Entity Lifecycle Management**
- Assume accountability for entity setup, restructuring, dissolutions, and operational readiness.
- Maintain up-to-date digital and physical statutory records, corporate registers, and constitutional documents.
- Consolidate group-wide organizational data including directorships, shareholding structures, and incorporation details.

**3. Strategic Board & Transactional Support**
- Lead the planning, coordination, and documentation of board and committee meetings.
- Oversee governance aspects of share transactions, M&A, and corporate actions in consultation with Finance and Legal.
- Review and validate AGMs, ad hoc resolutions, and complex governance proposals to ensure full compliance.
- Enforce proper use of seals, letterheads, and statutory disclosures per constitutional and regulatory requirements.

**4. Stakeholder Engagement & Risk Governance**
- **Serve as the primary liaison for governance matters relating to Singapore-based entities and coordinate with responsible officers for other offshore jurisdictions as appropriate.**:

- Address board inquiries, governance issues, and operational requests with agility and precision.
- Monitor timelines and escalate risks proactively to ensure business continuity and legal assurance.
- **Provide other governance advice and support as may be required by Legal from time to time.**

**Requirements**:

- A seasoned governance professional with **at least 10 years of corporate secretarial or governance experience who has a**strong command of regional corporate secretarial practices and regulatory frameworks.
- Proven leadership in entity management across real assets, financial services, funds management, or other regulated sectors.
- Experience managing compliance with regulatory licenses preferred.
- Professional qualification as Chartered Secretary, Corporate Governance Professional, or equivalent highly desirable.
- Strong communicator with the ability to manage senior stakeholders and thrive under transaction-driven timelines.

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