Secretary

1 week ago

Central Region, Singapore CHENG XIN SHIPMANAGEMENT PTE LTD Full time $40,000 - $60,000 per year

Role & Responsibilities:

Reports & Documentation

  • Collate and verify internal reports for accuracy and timeliness.
  • Coordinate with relevant departments on the assigned work & initiatives.
  • Draft reports, presentations and confidential correspondence.
  • Maintain and update the company's contract register.
  • Screen documents and invoices for GM's signature.
  • Record meeting minutes and manage project management.

General Affairs

  • Coordinate affairs assigned to the company by HQ.
  • Assist GM in the execution of HQ-driven initiatives, including the rollout of Group-wide policies, procedures, and internal control to enhance governance and compliance.

Travel Management

  • Arrange hotel, flight, and vehicle bookings for GM and the Commercial Team.
  • Handle visa applications and itinerary planning.

Administrative Support

  • Manage calendars, meetings, and appointments.
  • Process expense claims for GM.
  • Maintain business contact databases.
  • Support HR & Admin with staff engagement activities, when required.
  • Perform ad-hoc duties as assigned by the GM.

Requirements:

  • Bachelor's Degree / Diploma in Business Administration.
  • Minimum 2 years' relevant experience, preferably in maritime industry.
  • Proficiency in English and Mandarin, with the ability to draft, review and interpret formal documentation in Business Chinese.
  • Detail-oriented, fast learner and able to multi-task in a dynamic environment.
  • Strong integrity, work ethic, and proactive mindset.
  • Excellent MS Office and IT skills.
  • Pleasant personality with strong interpersonal communication.

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