Admin Assistant

2 days ago

West Region, Singapore Omega 365 Singapore Full time $36,000 - $72,000 per year

Job Title:
Admin Assistant (6 months contract- potentially convertible to permanent role)

Qualification & Requirements

  • Diploma in Business Administration, Human Resource
  • Management or a related field is preferred.
  • Prior experience in attendance verification is preferred.
  • Familiarity with timekeeping systems and CCTV monitoring tools will be an added advantage.
  • Strong attention to detail and analytical skills
  • Communication and coordination abilities
  • High level of integrity, and discretion in handling sensitive information
  • Ability to meet tight deadlines, manage multiple verification tasks.

Key Responsibilities

  • Attendance & Timesheet Management
  • To ensure accurate verification of staff attendance and overtime claims, and to monitor workplace activity to support operational integrity and compliance
  • Verify daily biometric daily attendance record.
  • Cross checking overtime claims with the actual attendance record, the approved overtime (O.T) projection list and via the CCTV footage.
  • Maintain organized records of attendance and O.T verification for audit and payroll processing.
  • Monitor staff work behavior and compliance with workplace policies via CCTV surveillance.
  • Identify discrepancies, raise queries and investigate irregular patterns or potential violations in attendance and overtime records.
  • Generate and analyze timely and accurate reporting.
  • Support investigations related to attendance, time theft and/ misconduct.
  • Report inconsistency/violation to the Assistant Manager – HR and Senior Manager – HR for further discussion before escalating the findings to the senior management as needed for further review and action.
  • Perform any other ad-hoc assignment as required from time to time.

Salary:
$3000/ month

Location:
Pandan Road

Working hours

  • 5 days work week
  • Monday to Friday, 8.30am- 5.30pm

Transport

  • There is a company bus departing near Clementi MRT station at 8.10am to bring staff to the office and a return company bus trip back to Clementi in the evening

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