Records Management Executive

1 week ago

Singapore SWIFTX SOLUTIONS PTE. LTD. Full time $104,000 - $130,878 per year
Key Responsibilities
  • Records Oversight & Inventory

    Meet with business units to review and update records inventories.

Conduct annual records inventory checks.

Maintain registry room records and filing system integrity.
- Folder & Metadata Management

Manage folders (creation, deletion, renaming) in the records system.

Update and maintain File Plan structures.

Periodically update records' and folders' metadata.
- Records Appraisal & Disposition

Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

Arrange for disposition of records (disposal/transfer).

Coordinate digitisation of hardcopy records.
- Access & Compliance

Manage access permissions for folders and records.

Ensure compliance with internal records policies and statutory requirements.
- Reporting & Engagement

Prepare quarterly reports on filing statistics.

Attend monthly meetings with Corporate Affairs (CA).

Liaise with units and stakeholders on records-related matters.

Qualifications
  • Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
  • At least 3 years of working experience (does not need to be in records management).
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Detail-oriented with good organisational and follow-up skills.
  • Strong communication and interpersonal abilities to engage across units.
Preferred Attributes
  • Ability to work independently and manage multiple tasks simultaneously.
  • Comfortable learning new systems (ECM, records management tools).
  • Process-driven mindset with eye for compliance and documentation.

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