Assistant Tender Manager/Manager

Job title: Assistant Tender Manager/Manager

Reference ID: 36012

Salary range: SGD4,800 - 8,000

Our Client is a Japanese mechanical and electrical engineering company. Currently, our client is looking for an Assistant Tender Manager/Manager.

Reporting to the MD/Tender Manager

【Responsibilities】

Tender Manager's Responsibilities:

• Analyse and clarify RFQs (Request for Quotation) or opportunities during the pre-tender and tender phase, and raise queries or amendments to influence clients or consultants if possible
• Prepare a Risk Management (RM) checklist to present to local and Japanese management for decisions
• Visit the site, show round to understand the scope of work and prepare MOM for Tender scope
• Lead and organise single or multi systems like mechanical, electrical and ELV tender preparation, reviews and submission to ensure completeness, quality, technical and risk compliance, and on-time tender submission
• Consolidate and analyse technical, bill of quantities, price schedules, cost/quotes, financial data and commercial contracts to ensure technical compliance, risk mitigation and competitiveness during the tender preparation and clarification phase
• Arrange project involvement during the Tender stage and manpower planning with a project to come up with a project organisation chart and preliminary cost
• Enhance and consolidate quotes to reach the target win price while avoiding rejection and margin slippage, and to prepare a Tender cost summary for management approval for tender profit margin
• Prepare tender interview presentation to support management during the tender clarification/negotiation phase to win the tender
• Lead and organise tender reviews and meetings to ensure completeness and quality handover to the project management team
• Prepare Weekly Tender Report to submit to Japan
• Perform any other related duties assigned to support management

Assistant Tender Manager's Responsibilities:

• Assist Tender's /Contract Manager in the preparation and submission of Tenders
• List the scope of work and commercial requirements to determine the risks of the project
• Create a Tender File to have proper tender management tracking and monitoring
• Prepare and follow up on the Request for Quotations to suppliers/sub-cons to ensure tender costing and technical data are submitted on time
• Collate price comparison, costing summary and technical proposal to prepare a tender submission
• Study the addendum and/or corrigendum documents and update the costing summary with the technical proposal accordingly
• Prepare and update tender submission documents on time
• Maintain relevant documentation in an orderly and proper manner
• Prepare presentation slides necessary for the tender interviews
• Any other works/duties that are assigned by the Superior
• Prepare plans and documents for quotations to suppliers that will be used as the basis for pricing
• Obtains, compiles and evaluates quotations from the respective suppliers/vendors according to tender requirements
• Prepare a bill of quantities which involves quantity take-off, material sourcing, measuring and estimating materials and labour costing
• Carry out the detailed breakdown pricing
• Understanding of Tenders concerning the scope of work, pricing schedule and non-material requirements
• Attend onsite and consult with architects and associate consultants in the administration of projects

【What you will receive】

- Annual Increment (Subject to company policy and performance review)

- Annual Leave: 12 days (Maximum 18 days)

- Medical Leave: 14 days

- HP Allowance: $50 per month

- AIA Medical Insurance: Co-payment of SGD 5 (available after completing the probation period).

- AIA Dental benefits are capped at SGD 200 (available after 1 year of service).

- AIA Annual Health Check-Up: Provided (available after 1 year of service).

- Sponsorship for Courses (Offered on a bond-based arrangement)

【Requirements & Preferences】

(Must)

- Degree in Electrical Engineering

- 3-5 years experience as an Assistant Tender Manager/Manager and building electrical work experience within the M&E Industry

- Able to read the electrical drawing and understand the specs

- Experienced leader, able to lead more than 2 Quantity Surveyors (QS), and work with several departments to meet deadlines.

- Experience in HT, LV, and ELV, with knowledge in ACMV/Fire is a must.

- Ability to handle multiple tenders at one go and handle tender interviews with smooth, eloquent expressions

- Proficient in Word, Excel & PowerPoint for the preparation of presentation materials.

- High integrity, with a positive outlook and critical thinking.

(Advantageous)

- Exposure to Data Centres (DC) & Airports is a plus point.

- Experience working in a Japanese company would be a plus

We regret that only shortlisted candidates will be notified.

Registration No.: R Nur Haida Sakina Binte Mohd Azmi)

Recruitment Licence: 12C5051