Senior Executive

Join us in our mission to transform the healthcare landscape in Singapore We - the team - are a dynamic new home hospital service looking for passionate and innovative administrative staff to co-create with us.

As a Senior Executive for , you will play a vital role in managing the training and education needs for . We're looking for people with new ideas and a can-do attitude. People who are willing to think outside the box and embrace innovation. People who never give up and are always striving to improve. If you're a proactive problem-solver who is passionate about healthcare and wants to be part of an exciting new home hospital service, we want to hear from you.

Job Responsibilities

Primary Responsibilities and Duties (80%)

Assist the Training & Education Lead in managing training and education matters:

• Coordinate the orientation and training of newly joined doctors, advanced practice nurses (APNs), and clinical pharmacists
• Coordinate the orientation and training of specialists doing their fellowship
• Coordinate the rotations of NUHS trainees (residents & hospital clinicians) into
• Coordinate electives/job shadowing programmes
• Ensure successful accreditation of as a residency training site by maintaining proper documentation and ensuring compliance with the requirements set out by the Joint Committee on Specialist Training (JCST)
• Ensure successful accreditation of as a MOPEX rotation by maintaining proper documentation and ensuring compliance with the requirements set out by the Singapore Medical Council (SMC)
• Oversee the Medical Officer Posting Exercise and 6-montly Medical Officer rotations (once established in the future)

Secondary Responsibilities and Duties (20%)

• Assist the Training & Education Lead in continual development of programme and curriculum
• Manage rotation schedules, coordinate educational activities, and track junior doctor duty hours and violations
• Facilitate the on-boarding process, including coordinating interviews, evaluating candidates, and maintaining a candidate database
• Develop new EPA evaluation forms if required, and ensured accurate measurement of trainee evaluations for CCC reports
• Trigger assessments and collate data for report generation
• Support the administration, logistics, and publicity efforts for Grand Rounds and Peer-Review Learning (PRL) sessions
• Support the administration and logistics for in-house courses and workshops
• Maintain the credentialing and priviledging database
• Disseminate announcements on training activities by other institutions to doctors
• Arrange and take minutes for committee meetings

Others

• Manage educational activities and support the Training & Education Lead, ensuring a well-trained faculty and a positive learning experience for all trainees
• Streamline daily operations by promptly resolving trainee queries and updating stakeholders with critical information
• Key administrative point of contact for all matters relating to the training and education
• Liaise and coordinate with internal and external stakeholders
• Undertake any other tasks and projects as assigned by the Manager or Head of Department

Requirements

• Bachelor's degree in business, healthcare, or a related field
• Minimum of 2 years of relevant experience in related field, preferably in healthcare
• Knowledge of programme coordination and experience in administration is an advantage
• Meticulous, organised and diligent
• Adaptable, resourceful and responsible
• Able to effectively manage and prioritize multiple tasks in a fast-paced environment
• Effective communication and interpersonal skills, with the ability to work well independently and in a team and build relationships with diverse stakeholders
• Excellent organizational and problem-solving skills, with strong attention to detail
• Proficient with MS office applications