Contracts & Finance Executive

7 days ago

Singapore CA Facilities Pte Ltd Full time $60,000 - $120,000 per year
Roles & Responsibilities:
  • Will be responsible for the complete invitation to Quote (ITQ) administration including the preparation of ITQ specifications and quotation documents for other works as and when required by the Authority. The Contracts & Finance Executive shall comply with government procurement procedures of calling tender and recommending the award of contract
  • Prepare budgetary cost estimates, pre-quotation and pre-tender estimates for the calling of quotations and / or tenders for maintenance related works and services including A&A works
  • Prepare and draft including reviews and amendments of specifications for inviting quotations and / or tenders including submitting to the Authority the draft documents for vetting and approval.
  • Attend to Site visits, site show round arrangements and quotations / tender queries with interested contractors
  • Verifying quotations, including star rate items and put up recommendations to the Authority for approval
  • New contacts or renewal, updates maintenance requirements for incorporation into tender specifications
  • Settling the final accounts with term contractors within two months for the expiry of the contract
  • Regular maintenance audits and condition inspection of systems to ensure established standards are compiled with
  • Provide standards and guidelines for maintenance contractor's compliance
  • Monitoring and tracking of maintenance expenditure
  • Preparation of maintenance budget for cost allocation and planning

Requirements:

Diploma in Facilities Management or equivalent
Minimum 2 years of work experience
Excellent communication skills and people management skills, tech savvy, service oriented
Good communication and interpersonal skills
Fast learner, initiative and able to multi-task

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