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Procurement Executive

3 weeks ago

Central Region, Singapore Pro-Matrix Pte Ltd Full time
  • Input and maintain cost data in procurement related tools and applications.
  • Stay informed of market trends, new and emerging technologies relevant to data center industry.
  • Source the market for new vendor and handle vendor pre-qualification process, registration process according to ISO standards.
  • Support Finance, Projects Department on vendor performance evaluation process according to ISO standards.
  • Support in vendor management database by providing new updates from existing vendor if any.
  • Assigned as team members on tender/ project basis to handle the procurement process which includes but is not limited to:

o    Liaising with internal stakeholders to obtain procurement-related documentation,

o    Coordinate with internal stakeholders to understand the procurement needs and support as necessary,

o    To establish a tender timeline for vendors,

o    Review and organise the tender documents to ensure relevancy to the RFQ trade,

o    Establish baseline contract terms and conditions for vendor contracts,

o    Adopt selection processes with vendors (with applicable NDA) to ensure fair competition,

o    Create list of preferred vendors based on selection processes for RFQ,

o    Consolidate vendor clarification or queries to submit to customer through bidding team/ internal stakeholders (ie. Design, Projects, Operations),

o    Consolidate internal clarification or queries from internal stakeholders for vendor response,

o    Review vendor submissions to ensure all submissions are complete and procurement requirements are followed,

o    Compile and compare vendor cost and commercial submissions (most updated and with accuracy) in costing sheets,

o    Compile vendor technical submissions and distribute to relevant departments (ie. Projects, Design, Legal etc.) for their assessment,

o    Consolidate all assessments (with accuracy and completeness) and present to internal stakeholders for shortlist and/or Tender Committee Team for award,

o    Ensure accuracy and completeness of comparisons,

o    Negotiation with vendors for most competitive cost and terms and conditions favourable to the company,

o    Maintain procurement-related documentation in a consistent and prompt manner in Sharepoint/Autodesk and according to ISO standards,

o    Prepare vendor LOA, Contracts, POs as per approved cost and conditions,

o    Ensure that all assigned vendor contracts are up to date and electronic and paper copies are stored appropriately,

  • Provide administrative support to procurement and cost management team, such as scheduling meetings, preparing reports and managing correspondences.
  • Maintain accurate records of purchases, including vendor contracts, vendor purchase order in system.
  • To attend weekly Project Operation Meeting and provide updates on project procurement status. Support Projects team to verify vendor base contract against variation items.
  • Support Sales team to handover contract DLP, maintenance to Operations team.
  • Manage relationships with organisational network and external vendors for procurement.
  • Be open and support the use of technologies and electronic tools in procurement, vendor and cost management platforms.
  • Maintain and upkeep digital platforms, ie. Sharepoint & Autodesk, for your respective function.
  • Contribute to ongoing records and information review to determine the effectiveness of work processes and procedures.

Job Types: Full-time, Permanent

Benefits:

  • Dental insurance
  • Health insurance

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Performance bonus

Education:

  • Local Polytechnic Diploma (Preferred)

Experience:

  • Construction: 2 years (Preferred)
  • Data center: 2 years (Preferred)
  • Procurement/ Contracts Management: 2 years (Preferred)

Work Location: In person