Admin Assistant

2 weeks ago

North Region, Singapore Porschify Pte Ltd Full time $27,600 - $36,000 per year

We're setting up a brand-new department focused on the procurement and management of specialized automotive parts for high-performance cars. This is not your typical admin role — we're looking for someone with the drive to lead and grow the department over the next year.

Salary & Career Path:

Starting: SGD $2,300/month

Performance-based progression up to SGD $3,000/month within 1 year

Key Responsibilities:

Manage local & overseas vendors and suppliers, ensuring timely and accurate communications.

Source, negotiate, and procure specialized automotive parts.

Prepare and manage multiple quotations with cross-currency exchange rate considerations, delivering precise final recommendations.

Maintain meticulous records and tracking using Excel and other tools.

Utilize AI tools for research, data management, and process efficiency (must be highly proficient).

Create accurate quotations and manage purchase orders.

Coordinate across time zones — including replying to urgent emails outside regular hours when necessary to meet deadlines.

Develop and refine workflows as the department grows, taking on a leadership role in the near future.

Requirements:

Proven proficiency in AI tools — if you're not confident with AI, please do not apply.

Strong Excel skills (formulas, data analysis, reporting).

Excellent organizational skills with exceptional attention to detail.

Ability to communicate professionally and effectively with international vendors.

Self-motivated, proactive, and eager for career growth.

Flexible and adaptable to working across different time zones.

Why Join Us?

You'll be at the ground floor of a new department, with the opportunity to shape its processes and direction. This role offers real progression, not just in salary but also in responsibility and influence.

If you're meticulous, tech-savvy, and ready to grow with us, send your application today.

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