Executive / Senior Executive, HR Operations – Recruitment & Administrative Support (NTU Shared Services)

4 days ago


NTU Main Campus Singapore Nanyang Technological University Singapore Full time $60,000 - $120,000 per year

We are seeking a dynamic and meticulous HR professional to join the HR Shared Services team as a Senior Executive. This role focuses on managing the full recruitment lifecycle for research-related positions, ensuring seamless service delivery and stakeholder engagement across the organization.

Key Responsibilities

Recruitment Operations

  • Manage end-to-end recruitment activities for research roles.
  • Coordinate job postings across relevant employment portals.
  • Arrange and manage interview schedules.
  • Conduct pre-screening, background, and reference checks.
  • Ensure completeness of candidate documentation for business unit review.
  • Serve as the key liaison for candidate communications, including offer management
  • Prepare and upload hiring documentation for confirmed candidates.
  • Accurately update candidate records in HR Information System
  • Work with the stakeholders to follow up closely on Probation and Confirmation

Service Excellence

  • Deliver HR services in line with established Service Level Agreements (SLAs).
  • Collaborate with the HR Cluster Supervisor to identify and implement process improvements and standardizations.
  • Build strong working relationships with HR Business Partners, Hiring Managers, and internal teams.

Additional Duties

  • Participate in cross-functional HR initiatives and projects.
  • Review and enhance Standard Operating Procedures (SOPs) for efficiency.

Requirements

  • Diploma in Business Administration, Human Resources, Social Sciences, or related field with at least 4 years of experience; OR Degree in the above disciplines with at least 2 years of experience.
  • Strong understanding of HR practices and employment legislation.
  • Proficient in Microsoft Office (Word, Excel); experience with Workday Recruitment Module is an advantage.
  • Excellent communication, planning, and interpersonal skills.
  • Able to manage high-volume transactional work independently.
  • Meticulous, resourceful, and quick to learn.
  • Service-oriented with a positive attitude.
  • Capable of prioritizing tasks and working under pressure.

We regret to inform that only shortlisted candidates will be notified .

Hiring Institution: NTU

  • Singapore Nanyang Technological University Full time

    Senior Executive, HR Operations – Recruitment & Administrative Support (NTU Shared Services) page is loaded## Senior Executive, HR Operations – Recruitment & Administrative Support (NTU Shared Services)locations: NTU Main Campus, Singaporetime type: Full timeposted on: Posted Todayjob requisition id: R We are seeking a dynamic and meticulous HR...


  • Singapore Nanyang Technological University Full time

    We are seeking a dynamic and meticulous HR professional to join the HR Shared Services team as a Senior Executive. This role focuses on managing the full recruitment lifecycle for research-related positions, ensuring seamless service delivery and stakeholder engagement across the organization. Key Responsibilities Recruitment Operations- Manage end-to-end...


  • Singapore Nanyang Technological University Full time

    We are seeking a dynamic and meticulous HR professional to join the HR Shared Services team as a Senior Executive. This role focuses on managing the full recruitment lifecycle for research-related positions, ensuring seamless service delivery and stakeholder engagement across the organization. Key Responsibilities Recruitment Operations - Manage end-to-end...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Senior Executive plays an instrumental role in providing HR operational support to local Schools (units) on Faculty Appointment, Reappointment, Promotion & Tenure and Exit Management process within the University. **Responsibilities** - Manage HR matters which include administering and processing the Appointment, Reappointment, Promotion & Tenure and...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    **Service Delivery** Manage end-to-end cycle of recruitment activities: - Work closely with Talent Acquisition (TA) team and HR Business Partners (HRBP) to streamline the interview process. - Monitor probation periods and coordinate with HRBPs / Hiring managers to conduct performance reviews to complete the employees' probation and confirmation process -...


  • Singapore Nanyang Technological University Full time $104,000 - $130,878 per year

    Service DeliveryManage end-to-end cycle of recruitment activities:Prepare and post job advertisement at appropriate employment advertising portalsCoordinate interviews arrangementsConduct background/reference checks for prospective candidatesEnsure candidates' applications and documents are complete for subsequent review by business unitsCoordinate and...


  • Singapore Nanyang Technological University Full time

    The School of Humanities (SoH) at NTU Singapore pursues disciplinary excellence and promotes interdisciplinary teaching and research. The School aims to equip our students with up-to-date knowledge, critical thinking competence, research expertise, and communication skills to enable them to realise their potential and aspirations and to make lasting...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Renaissance Engineering Programme (REP) is one of the key programmes under the NTU Premier Scholars Programmes (PSP) to nurture students as future leaders of industry. It is a broad-based, inter-disciplinary programme which integrates engineering, science, business, technology management and humanities and prepares students to be future-ready. Other than...


  • Singapore BTI Executive Search Pte Ltd Full time

    We are looking for a passionate and hands‑on Senior HR Executive to join our client who is a dynamic investment group with diversified businesses across oil & gas, hospitality, and branding consultancy . This is a key HR generalist role where you will manage the full employee life cycle and support both Singapore and overseas offices , ensuring smooth...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $60,000 - $80,000 per year

    This incumbent is part of Nanyang Business School Corporate Services - Academic Support Unit that is dedicated to assisting faculty with research and teaching-related administrative tasks. The team aims to excel operationally by establishing a service centre focused on customer satisfaction and faculty support. This role will function as the primary contact...