Office Administrative cum Receptionist

2 days ago

Marina Centre, Singapore Manpower Staffing Services (S) Pte Ltd - Head Office Full time $13,200 - $144,000 per year

We are seeking a proactive and organized Administrator cum Receptionist to ensure smooth office operations while providing professional front-desk coverage when required. This role combines administrative responsibilities with reception duties, offering variety and interaction in a dynamic environment.

What You'll Do

  • Office Operations: Oversee daily administrative tasks to maintain an efficient and well-organized office environment.
  • Visitor Management: Assist visitors, clients, and guests, ensuring a professional and friendly experience.
  • Reception Coverage: Step in during lunch breaks or when the receptionist is on leave, medical, or training.
  • Telephone & Email Handling: Manage main office line, screen and forward calls, take messages, and respond to general inquiries.
  • Access & Security: Maintain visitor logs and issue temporary access passes for contractors or cleaners.
  • Mail & Deliveries: Handle incoming and outgoing mail, courier services, and ensure timely logging and distribution.
  • Meeting Room Support: Coordinate bookings and ensure rooms are clean, stocked, and ready for use.
  • Administrative Support: Assist with filing, scanning, photocopying, and preparing reports.
  • Facilities & Supplies: Coordinate maintenance, manage office supplies and pantry inventory, and process vendor invoices.
  • Equipment Oversight: Ensure printers and office equipment are operational and stocked daily.
  • Onboarding Logistics: Prepare workstations for new joiners, label pedestals, and issue keys.
  • Hospitality: Serve drinks to guests when required.
  • Ad-hoc Tasks: Support company events and other administrative duties as assigned.

What We're Looking For

  • Minimum 2 years of experience in office administration or reception roles.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and adapt to changing priorities.
  • Proficiency in Microsoft Office and basic knowledge of office equipment.

Location: Marina Bay Financial Centre

Working Hour: Mon - Fri, 9am to 6pm

Performance Bonus

Lee Wan Jinn, Yuni EA License No.: 02C3423 Personnel Registration No.: R

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