Personal Assistant

2 weeks ago

Singapore EU Holidays Full time $30,000 - $60,000 per year

Job Summary

We are seeking a well-organised and resourceful Personal Assistant to provide full administrative and operational support to the anagement team in a dynamic travel agency environment. The role involves handling daily coordination, communication, scheduling, and travel-related arrangements to ensure smooth business operations.

Key Responsibilities:

Administrative & Executive Support

  • Manage the Director's calendar, arrange meetings, and coordinate appointments.
  • Handle confidential correspondence, phone calls, and emails on behalf of management.
  • Prepare reports, meeting notes, presentations, and other documentation.
  • Maintain proper filing systems and ensure all records are up to date.

Travel & Operations Support

  • Arrange flight, hotel, and transport bookings for business trips or inspection tours.
  • Assist with visa applications, travel itineraries, and expense claims.
  • Liaise with internal departments (Sales, Operations, HR, Accounts) to support daily administrative needs.
  • Coordinate logistics for travel fairs, training sessions, and company events.

Client & Partner Coordination

  • Communicate with clients, partners, and suppliers in a professional and timely manner.
  • Support management in preparing proposals, quotations, and presentations when needed.
  • Follow up on pending matters and ensure deadlines are met.

General Support

  • Handle personal errands and ad-hoc tasks assigned by management.
  • Maintain confidentiality and professionalism in all dealings.

Requirements:

  • Diploma in Business Administration, Tourism, or related field.
  • Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or Admin Executive (preferably in the travel or service industry).
  • Excellent command of written and spoken English, as all documents are prepared in English and communication with English-speaking clients and partners is required. Proficiency in Mandarin will be an advantage for liaising with Chinese-speaking clients and partners.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and scheduling tools.
  • Strong interpersonal, organisational, and multitasking skills.
  • Able to work independently, handle confidential information, and manage time effectively.

Additional Information:

  • Working Hours: 5 days per week
  • Location: Central
  • During major travel fairs or events (e.g. NATAS, SQ, Private Sales), you will be required to work on weekends. Off-in-lieu (OIL) will be credited accordingly.

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