Senior Admin Executive

2 days ago

Central Region, Singapore Singapore Management University Full time $60,000 - $80,000 per year
  • This position is for Office of Campus Infrastructure and Services.
  • Provide general administrative support.
  • Manage the end-to-end invoicing process including but not limited receipt, verification, uploading, internal approvals, and consolidation.
  • Record goods receipt in the SAP system.
  • Liaise with the Finance team in submitting tax invoices to Finance and resolving issues related to invoices, payments, goods receipts (GR), etc.
  • Assist in maintaining accurate filing and record-keeping for purchase requests, contracts, invoices, etc.
  • Support in the preparation, coordination, and documentation required for the SAP system transition.
  • Maintain and manage the administration of the registers for banker guarantees, insurances, term contracts, and related documentation.
  • Prepare and organize reports, presentations, and administrative documents as required.
  • Handle day-to-day clerical tasks including data entry, filing, and document management.
  • Assist with walk-in enquiries and couriers, SMU main hotline, SMU enquiry mailbox, SMU Admin Building event updates, and the Level 1 Admin Building display screen's downtime during the receptionist's absence.
  • Perform any other administrative duties assigned by supervisor to support smooth workflow and timely delivery of tasks.

Qualifications

  • Minimum Diploma level qualification in Business Administration, Finance / Accounting or a related field.
  • 2 to 3 years of relevant working experience in procurement, purchasing, or in a similar role preferred.
  • Candidates without prior experience are welcome to apply, provided they demonstrate strong interest and aptitude in procurement and administrative functions.
  • Basic understanding of procurement processes and principles, contract administration, and accounting fundamentals are an advantage.
  • Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook); experience with procurement or ERP systems (e.g., SAP, Oracle) will be an added advantage.
  • Strong organizational, analytical, and problem-solving skills, with the ability to multitask and prioritize effectively.
  • Excellent communication skills (both written and verbal), with the ability to work collaboratively across teams.
  • Adaptable, proactive, and able to work independently in a fast-paced and dynamic environment.
  • Detail-oriented, responsible, and demonstrates a positive attitude with strong initiative.
  • Additional skills in accounting, data analysis, or AI/digital tools will be an advantage.
  • Availability to commence work immediately or within short notice is preferred.

Other Information

LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

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