Chief of Staff

3 days ago

Singapore Xora Innovation Full time $13,200 - $180,000 per year

This role is based in Singapore and is a critical hire for a newly-created stealth venture that Xora has invested in.

Why this role exists

In a new venture's early days, a truly multi-faceted operator is mission critical. You'll be the CEO's right hand - part strategic partner, part high-leverage "doer" - who glues software and science teams together, keeps every milestone visible, and ensures no meeting, customer touchpoint, or board package slips through the cracks. Great Chiefs of Staff are rare; we're looking for the one who can help scale the company from a scrappy deep-tech startup to a global platform vendor.

Day-to-day responsibilities

  • Business formation & compliance management
    • Manage early-stage administrative and operational infrastructure, including contract management, corporate policies, and compliance documentation required for business incorporation.
    • Lead cross-border setup efforts, ensuring alignment and compliance between Singapore headquarters and US subsidiary across legal, financial, and regulatory domains.
    • Oversee strategic planning and execution related to initial staffing structures, office logistics, and essential vendor relationships critical to business formation.
  • Executive rhythm & milestone tracking
    • Own agendas, notes, and action items for all exec, software, and science syncs.
    • Maintain a live Gantt of product, science, and fundraising milestones, surface slippage early.
  • Cross-functional glue (Software Science)
    • Schedule and facilitate joint design reviews, ensuring computational and experimental groups leave with clear deliverables.
    • Follow up on blockers and escalate to the CEO only when truly needed.
  • Strategic communications & writing
    • Draft quarterly board updates, investor slide decks, and external white-papers; "do the leg-work" so leadership can focus on content.
    • Prepare CEO briefs for customer, partner, and investor calls; own data room hygiene.
  • External cultivation & calendar master
    • Triage inbound partner/customer requests, slot calls, and shepherd follow-ups.
    • Track relationship health in CRM; ensure no high-value lead goes cold.
  • Process & HR architecture
    • Roll out Notion/Asana workflows, SOP docs, and hiring pipelines; keep JD library current.
    • Coordinate with People Ops on head-count planning, culture rituals, and onboarding.

What you bring

  • Strong experience within strategy & operations at a high-growth tech firm, top-tier consultancy, or venture-backed startup (deep-tech a plus).
  • Startup architect: Proven experience managing early-stage company setup, including financial structuring and initial operational infrastructure.
  • Operational backbone: Demonstrated capability in overseeing foundational business operations, vendor negotiations, and administrative processes critical to early-stage ventures.
  • Operator's mindset: lives in OKRs, burn charts, and rolling forecasts; ruthless about agendas and follow-through.
  • Writing & narrative craft: can turn complex science into crisp board prose.
  • Global execution: managed cross-APAC/US projects, navigating multi-entity compliance.
  • EQ & discretion: trusted with sensitive IP, HR, and investor conversations.

Nice-to-haves

  • Technical degree (CS, engineering, or materials science) or prior AI4Science experience.
  • Network in APAC venture, government-funding, or semiconductor ecosystems.
  • Familiarity with ISO-27001, SOC-2, or export-control workflows would be beneficial.
  • Previous exposure to supporting fundraising rounds or M&A transactions

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