Sr Associate Executive

8 hours ago

Novena, Singapore National Healthcare Group Corporate Office (HQ) Full time $40,000 - $80,000 per year

Company description:

The National Healthcare Group (NHG) is a leader in public healthcare in Singapore, recognised at home and abroad for the quality of its medical expertise and facilities. Care is provided through an integrated network of seven primary care polyclinics, acute care and tertiary hospitals, national specialty centres and business divisions. Together they bring a rich legacy of medical expertise to our philosophy of integrated patient-centred care.

NHG's vision is "Adding Years of Healthy Life". This vision goes beyond merely healing the sick to the more difficult and infinitely more rewarding task of preventing illness and preserving health and quality of life. With some 22,000 staff, NHG aims to provide care that is patient-centric, accessible, seamless, comprehensive, appropriate and cost-effective.

As the Regional Health System (RHS) for Central-North Singapore, it is vital for NHG to partner and collaborate with stakeholders, community advisors, and voluntary welfare organisations. Together with our patients, their families and caregivers, we aim to deliver integrated healthcare services and programmes that help in Adding Years of Healthy Life to all concerned.

Job description:

Areas of Responsibility

  • Act as the first point of contact for internal and external inquiries directed to the HR shared services team.
  • Manage the pre-employment process including preparation of contracts , and coordination of pre-employment health screenings. Ensure all pre-employment is complete and compliant with organizational policies and local regulations.
  • Coordinate and execute the on-boarding process for new hires including preparing welcome kits, scheduling orientation sessions, and ensuring all necessary access rights and equipment are arranged before employee's first day.
  • Maintain and update HR databases with new hire information, ensuring accuracy and completeness of employee records.
  • Liaising with Statutory agency / governing body on the application, renewal, and cancellation of all work passes.
  • Assist in special HR projects and initiatives as assigned
  • Be a key team member in the HRSS expansion project

JOB REQUIREMENTS

Education/Training/Experience

    • Diploma in Human Resource or Business-related discipline.
  • Proven experience as an administrative assistant or executive assistant, preferably in a HR or shared services environment will be an advantage.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SuccessFactor.

Personal Attributes

    • Excellent communication and interpersonal skills.
  2. Strong organizational and time-management abilities.
  3. Proactively look out for opportunities to enhance work efficiency and effectiveness.
  4. Ability to multitask and prioritize tasks effectively.
  5. Detail-oriented with ability to handle confidential information.
  6. Ability to work both independently and as part of a team.

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