Deputy Director, Strategic Events

Singapore Business Federation (SBF) is the apex business chamber with over 32,000 members across diverse industries. With a vision to advance Singapore towards a globally competitive and sustainable economy, SBF mobilises the business community to be future-ready and magnify transformation opportunities through policy advocacy, partnership platforms and capability programmes

Job Responsibiliites

A. Event Conceptualisation and Management

Work with the Senior Director in leading the Team in conceptualising, managing, and providing comprehensive support for SBF's flagship and signature events in Singapore and international markets. Responsibilities include but are not limited to:

1. Support the development and organisation of SBF's key events, such as:

2. Flagship or signature events, including international and national summits, forums, conferences, and symposiums.

3. Bilateral / multilateral events
4. Ministerial dialogues, high-level roundtable discussions or fireside chats involving Political Office Holders (POHs).
5. Drive and deliver these platforms through effective event management and event marketing, and coordinate with internal and external stakeholders such as government agencies, event partners, speakers, Professional Conference Organisers (PCOs), Public Relations & Marketing agencies, venue and service providers.

6. Guide or lead the teammates in planning and executing the events with meticulous attention to:

7. Project timelines: Ensuring all deliverables are on track for timely completion.

8. Budget and expense management: Oversee financial allocations to ensure alignment with event objectives, identify cost-saving opportunities while maintaining quality standards, and ensure all expenditures adhere to approved budgets.
9. Logistical arrangements: Ensuring seamless operations for excellent event execution and participant experience.

10. Prepare and provide management with timely, high-quality updates and summary reports before, during and after each project, including:

11. Operational plans, project execution timelines, and manpower allocation charts

12. Marketing and promotional materials
13. Budget plans and expense trackers
14. Progressive updates
15. Registration and participant data analysis
16. Post-event summary reports, event KPI tracking, and suggestions for improvement

17. Continuously contribute to the improvement of Event SOPs and Operating Models to enhance overall event delivery, enrich participant experiences, and maximise value capture for SBF and its partners, including:

18. Launching SOPs for organising SBF events

19. Conducting internal sharing sessions to disseminate procedures and best practices.
20. Providing ongoing guidance and clarification as needed.

B. Partnership Development and Management

Rejuvenating existing partnerships and establishing new collaborations for key events and platforms to ensure seamless event execution, enhance the collective business environment, and foster G2B or B2B initiatives facilitated by SBF locally and internationally. Responsibilities include but are not limited to:

1. Support the crafting of event materials and proposals tos attract and cultivate new event partnerships
2. Build, manage, and enhance relationships with existing local and international partners, particularly a group of dedicated business leaders who can support SBF's vision and mission.
3. Identifying, recruiting and developing new partners as opportunities arise.
4. Work closely with internal or external stakeholders to facilitate the smooth onboarding of new partnerships into strategic events

C. Team Building and Development

Providing mentorship to team members and offering regular constructive feedback to improve work efficiency and competencies in event and partnership management.

D. Strategic Planning and Reporting

1. Conceptualising and developing strategies, workplans, budgets, manpower deployment plans, and relevant management reports to achieve sustainable growth for the department.
2. Ensure the fulfilment of divisional and departmental KPIs and continuously improve processes as needed.

E. Additional Responsibilities

Handle any other ad-hoc responsibilities and duties assigned by the management.

Job Requirements

• Over 10 years of experience in planning and executing large-scale physical and virtual events, with at least 3 years in a leadership role managing teams and cross-functional projects
• Strong understanding of event management best practices and how events support strategic business goals.
• Skilled in programme development, project coordination, and budget management, with the ability to monitor financials and implement corrective actions when needed.
• Effective communicator and team leader, capable of mentoring and delegating tasks to ensure timely and high-quality event delivery.
• Highly organised, adaptable, and results-driven, with a creative mindset for developing engaging event concepts.
• Familiarity with protocols for high-level events involving senior political office holders and business leaders is an added advantage.