Assistant Manager

5 days ago

Bukit Timah, Singapore Hwa Chong International School Full time $90,000 - $120,000 per year

The Assistant Manager/Manager will be primarily responsible for overseeing procurement activities ranging from Invitations to Quote (ITQ) to Invitations to Tender (ITT). The role includes supervising the Officer/Senior Officer, who handles small-value purchases, supports ITQ process, and manages other GeBIZ transactional activities (e.g. AOR, PO, etc.). The Assistant Manager / Manager will work closely with the Finance Director to support the institution in achieving its operational and strategic objectives through effective resource management and strict adherence to procurement policies and procedures.

Job Responsibilities

  • Oversee procurement activities including small value purchases, quotations and tenders, ensuring timely, compliant and efficient execution of procurement process.

  • Develop and implement strategic sourcing and procurement strategies to achieve cost-effective, timely and high-quality procurement of goods and services.

  • Identify, assess and evaluate potential suppliers based on key criteria such as pricing, product/service quality, delivery reliability and customer service standards.

  • Review and negotiate supplier contracts to secure favorable terms and mitigate risks.

  • Ensure all procurement activities are conducted in compliance with internal policies, the Government Instruction Manual (IM), legal requirements and ethical standards.

  • Provide end-to-end support to internal requestors on procurement processes, contract management and compliance with procurement policies.

  • Collaborate closely with internal stakeholders to efficiently and effectively meet procurement requirements.

  • Drive innovation by exploring, evaluating and adopting AI-enabled or technological tools to streamline procurement operations, enhance transparency and support data-driven decision-making.

  • Perform data analysis and generate procurement reports to support forecasting, budgeting, suppliers evaluations and strategic planning.

  • Supervise procurement officer(s) handling procurement transactions on the Government Electronic Business (GeBIZ) platform, including publishing quotations, issuing awards and generating Purchase Orders (POs) and contracts.

  • Manage and mentor procurement officer(s) by providing coaching, performance feedback and opportunities for continuous learning and professional development.

  • Oversee procurement administration tasks such as data collation, document filing and maintenance of procurement records to ensure compliance and audit readiness.

  • Support other duties as required, contributing to departmental and cross-functional goals.

Job Requirements

  • Degree in Business, Supply Chain Management or a related field.

  • Strong knowledge and experience in government procurement procedures with familiarity in using GeBIZ system highly preferred.

  • Proven supervisory experience ideally within an educational institution or similar environment with the ability to provide effective leadership and guidance.

  • Proactive and self-motivated with the ability to work independently as well as collaboratively in a team setting.

  • Excellent analytical, problem-solving and decision-making skills with strong attention to detail.

  • Strong verbal and written communication skills with the ability to engage and influence stakeholders at all levels.

  • Effective project management and organizational abilities, capable of handling multiple priorities efficiently.

  • Demonstrate commitment to high ethical standards and professional integrity.

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