HR Admin Cum Personal Assistant

2 days ago


Paya Lebar, Singapore MySmile Dental Group Full time $45,000 - $60,000 per year

Key Responsibilities:

Human Resources Administration:

  • Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
  • Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding/ offboarding new hires.
  • Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
  • HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
  • Training Coordination: Organize and track employee training programs and professional development initiatives.
  • Monthly HR Report: Consolidate and prepare monthly HR reports for management.

Personal Assistant Duties:

  • Meeting Preparation: Prepare agendas, minutes, and follow-up actions for monthly meetings.
  • Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
  • Correspondence Handling: Provide direct support to management or the CEO (schedule management, reminders, travel arrangements, and follow-ups).
  • Communication Bridge: Act as a liaison between management and staff, ensuring effective communication and timely updates.

Administrative Tasks:

  • Maintain office supplies and ensure the smooth running of office operations.
  • Coordinate and manage internal and external events or meetings.
  • Prepare reports, presentations, and documentation as required.
  • Act as a liaison between departments and external stakeholders.
  • Any other task given by Executive Directors

Key Skills and Competencies:

  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • High attention to detail and problem-solving abilities.
  • Ability to handle sensitive information with confidentiality.
  • Proficient in Google Workspace

Qualifications and Experience:

  • Diploma or degree in Human Resources, Business Administration, or a related field.
  • Proven experience in HR administration and personal/executive assistant roles.
  • At least 1 year experience

Job Type: Full-time

Benefits:

  • Professional development

Experience:

  • admin / hr : 1 year (Required)

Work Location: In person



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