Procurement & Admin Executive/ Senior Procurement & Admin Executive

1 week ago

Macpherson, Singapore Vega Project Pte Ltd Full time

Job Overview:

The Procurement & Admin Executive will be responsible for overseeing procurement operations and ensuring compliance with quality standards and improving processes and sourcing strategies to ensure the timely delivery of projects. Acting as a key interface with vendors and external stakeholders, leading vendor selection and evaluation processes. With a strong background in both Engineering and procurement functions, this position may also involve preparing training materials for the team.

Responsibilities:

  • Develop and execute procurement strategies for equipment and parts, including reviewing the current supply chain and expanding sources of equipment to reduce costs and improve margins.
  • Negotiate prices with vendors and suppliers to obtain the best value for the company.
  • Manage inventory of equipment and parts, including developing and implementing proper storage and monitoring procedures.
  • Improve logistics arrangements to ensure timely deliveries and avoid project delays due to vendor issues.
  • Clarify product details, cost estimation, and project logistics for effective procurement planning.
  • Develop new vendor relationships and evaluate vendor performance to ensure a high level of service.
  • Draft contracts for management approval and ensure procurement operations comply with regulations.
  • Join strategic sourcing activities, bid evaluation, and vendor selection processes to identify new opportunities.
  • Manage delivery schedules and products, including preparing bids based on assessment criteria for vendor selection.
  • Prepare vendor categories and review and shortlist bid submissions.
  • Review data to advise changes to procurement policies and monitor procurement budget and expenses.
  • Work with key stakeholders on sourcing proposals to ensure alignment with business objectives.
  • Any other adhoc admin duties as per management's assignment

Professional Skills & Personal Capabilities:

  • Knowledge in business, finance and government procurement will be an advantage
  • Proficient in Excel, Data Analytics tools and SAP software
  • Good interpersonal and communication skills
  • Organised and meticulous
  • Enjoys critical thinking, problem-solving and analytical work
  • Able to work independently and in a team
  • Able to work in a fast-paced, challenging and dynamic environment
  • Good project management skills

Education

  • Tertiary qualification in any discipline (preference for business, procurement, or related fields).

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