Office Support Specialist

2 weeks ago

Singapore PRIMOTECH PACKAGING PTE LTD Full time $30,000 - $60,000 per year

Job Overview

The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.

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Key Responsibilities

  • Perform general administrative duties, including filing, data entry, scanning, and document management.

  • Answer and direct phone calls and handle incoming correspondence

  • Manage office supplies inventory; order and restock as necessary.

  • Support scheduling of meetings, appointments, and travel arrangements.

  • Assist with preparation of reports, spreadsheets, and presentations.

  • Maintain and update company databases, records, and contact lists.

  • Assist with invoice processing, expense tracking, and basic bookkeeping tasks.

  • Ensure the office environment is organized, safe, and efficient.

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Qualifications

  • Diploma or equivalent; additional administrative training or certification preferred.

  • 1–3 years of experience in an office support or administrative role.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Strong organizational and time-management skills.

  • Excellent verbal and written communication skills.

  • Ability to work independently and collaboratively across teams.

  • Attention to detail with a proactive problem-solving mindset.

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Preferred Skills

  • Experience with office management software (e.g., ERP, CRM, or HRIS systems).

  • Familiarity with basic accounting and invoicing processes.

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Working Conditions

  • Standard office hours, Monday to Friday.

  • Occasional overtime may be required during peak periods.

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