Admin Executive

2 weeks ago

Macpherson, Singapore THYE HUA KWAN MORAL CHARITIES LIMITED Full time $30,000 - $60,000 per year

Operational Duties and Office Admin

  • Answering phone calls and attend to walk-in
  • Managing general email, mailbox, registered mails, room booking and replenish forms
  • Ensure cleanliness and tidiness of whole centre
  • Ensure working conditions for equipment
  • Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
  • Meeting and event logistics preparation
  • Onboarding and offboarding of staff
  • Managing door access, CCTV and phone system

Training

  • Updating, collating of forms and reports for Centre Head

Programmes

  • Quotation and budget request for all programmes

Procurement (Office Purchases)

  • Get quotation and put up for budget request
  • Upon PR_ approval, to submit order
  • Preparing and Comparing of Budget vs Actual expenses

Donation-in-Kind (DIK)

  • Checking and recording of all donated items received on the receipt book and inventory management
  • Submission to Accounts for checking and verification

Others

  • Any other duties as assigned by Management
  • Assisting Secretariat for FS Heads meeting
  • KST2 attendance for workshops
  • FS Culture expenses
  • Submission of monthly claims by Staff and Locum
  • Admin matters related to Locums

Qualifications

  • Minimum Diploma Holder

Other Information

  • Proficient in MS Office
  • Relevant experience in Office Admin
  • Good in multi-tasking and documentation
  • Able to handle confidential information with discretion
  • Takes accountability and possess good mindset, attitude, and interpersonal skills
  • Able to work independently and is also a team player

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