Admin Executive – Processing of Student Allowances

2 weeks ago

West Region, Singapore PERSOL Full time $4,000 - $8,000 per year

P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team

Job Responsibilities

  • Ensure all mailbox queries are attended to within client's stipulated timeline
  • Provide cross-function team coverage

Daily operations work will cover the following scope:

Processing of Student Allowances

  • Collect and verify required documents from students for allowance disbursement (e.g., bank details, student pass, NRIC)
  • File documents in students' P-files and create profiles for each student
  • Retrieve students' bank details from P-files and submit to HQ Finance to set up profiles
  • Prepare payroll advice for 21 Research Institutes (approximately 400 interns per month)
  • Submit payroll advice timely to HR Payroll officers for processing via SAP and disbursement of allowances
  • Calculate and apply any necessary deductions in payroll advice

Processing of Claims to Scholars

  • Processing airfare, conference, immigration Health Surcharge (HIS) and scholar gathering claims for various scholar programs within stipulated timeline
  • Processing of Payments to Universities
  • Track and process tuition fees to local and overseas universities
  • Submission of scholar listing to universities twice yearly during new scholar intake

Processing of Payments to Universities

  • Track and process tuition fees to local and overseas universities
  • Submission of scholar listing to universities twice yearly during new scholar intake

Job Requirement:

  • Diploma in Finance, Human Resources, Business or relevant discipline
  • Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as vlookup and pivot tables are important)
  • Experience with SAP or other leading HR Systems preferably
  • Meticulous with details, good communication and interpersonal skills
  • Strong aptitude to learn quickly, pick up new skills and adaptable
  • Able to multitask and handle high volume of work

Working Hours / Location:

  • Monday to Thursday, 8.30am to 6.00pm (1-hour break)
  • Friday, 8.30am to 5.30pm (1-hour break)
  • One North MRT Station

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Mavis Goh En Qi

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