Executive Assistant

9 hours ago


Tampines, Singapore Rezt & Relax Interior Full time $30,000 - $60,000 per year

We are looking for a meticulous and dependable Executive Assistant (Admin & PA) to support our 3 Directors and company operations. This is a key role that combines personal assistant duties with administrative, HR, and coordination responsibilities. If you're proactive, well-organised, and able to handle sensitive matters with professionalism, we'd love to meet you.

Key Responsibilities:


•⁠ ⁠Provide full secretarial support to the 3 Directors, including calendar management and document preparation

•⁠ ⁠⁠Support day-to-day administrative needs across all departments

•⁠ ⁠⁠Manage and coordinate maintenance of company assets

•⁠ ⁠⁠Prioritise and handle all correspondence: emails, letters, memos, and notices

•⁠ ⁠⁠Handle confidential information and ensure secure document management

•⁠ ⁠⁠Prepare slides and materials for monthly and quarterly company meetings

•⁠ ⁠⁠Liaise with vendors and arrange presentations during internal meetings

•⁠ ⁠⁠Manage information flow and communications promptly and accurately

•⁠ ⁠⁠Maintain well-organised filing systems (digital and physical)

•⁠ ⁠⁠Make travel and accommodation arrangements per company policy

•⁠ ⁠⁠Assist with HR-related tasks:

-Work pass applications and renewals

-⁠Keep management updated on MOM regulations and changes

•⁠ ⁠⁠Handle customer feedback and assist in complaint resolution

•⁠ ⁠⁠Plan and coordinate company events, team gatherings, and annual functions

•⁠ ⁠⁠Provide general support and take on ad-hoc assignments as required

Requirements:


•⁠ ⁠Minimum 2–3 years of relevant experience, including HR-related exposure

•⁠ ⁠⁠Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Docs, Sheets, Slides, Calendar, Drive)

•⁠ ⁠⁠Strong organisational, planning, and follow-up skills

•⁠ ⁠⁠Meticulous, detail-oriented, and proactive

•⁠ ⁠⁠Ability to multi-task, prioritise effectively, and meet deadlines

•⁠ ⁠⁠Responsible, dependable, and able to work independently

•⁠ ⁠⁠Professional and pleasant disposition; strong interpersonal skills

•⁠ ⁠⁠Customer-service oriented when engaging with clients, vendors, and subcontractors

•⁠ ⁠⁠Excellent written and verbal communication skills

•⁠ ⁠⁠A team player who thrives in a supportive and fast-paced environment

•⁠ ⁠⁠Experience in handling statutory renewals (e.g. CaseTrust, ISO, BCA, HDB) is a plus


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