Admin Assistant

2 days ago

Paya Lebar, Singapore Advenz Pte Ltd Full time $30,000 - $45,000 per year

We are seeking a detail-oriented and proactive Administrative Assistant to provide day-to-day administrative and operational support to the team. The ideal candidate is organized, resourceful, and able to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

  • Provide general administrative support including document preparation, filing, data entry, and record maintenance.
  • Handle correspondence, phone calls, and emails promptly and professionally.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Assist in preparing reports, presentations, and meeting materials.
  • Maintain office supplies and liaise with vendors or service providers as needed.
  • Support onboarding of new client and maintain client records.
  • Handle invoice processing, expense claims, and other basic accounting or procurement tasks.
  • Ensure smooth day-to-day operations and support other ad hoc administrative tasks as required.

Requirements

  • Diploma or equivalent qualification in Business Administration or related field.
  • Minimum 1–3 years of administrative experience (experience in a professional services or corporate environment is an advantage).
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize effectively under minimal supervision.
  • Positive attitude, high level of integrity, and a team-oriented mindset.

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