Executive Assistant and Office Manager

1 week ago

River Central Community Development Council, Singapore Hays Full time $40,000 - $60,000 per year

A Private Equity firm is looking for a 1 year contract for an Executive Assistant.

Your new company

A Private Equity firm is looking for a 1 year contract for an Executive Asssitant

Your new role

  • Provide full spectrum of secretarial and administrative support to the Managing Director and other senior team members, including but not limited to:
  • Travel and accommodation arrangements
  • Expense claims and reimbursements
  • Calendar and meeting coordination
  • Oversee and manage all office administrative matters, including facilities management, procurement, vendor coordination and general office upkeep.
  • Monitor all facilities-related requests.
  • Ensure office policies and procedures are implemented and maintained efficiently.
  • Serve as a primary liaison between external service providers and internal stakeholders across different regions.
  • Oversee office safety and maintenance
  • Support local engagement events including but not limited to year-end celebration, team lunch, celebrations, etc.

What you'll need to succeed

  • Relevant administrative support experience
  • Minimum 5 years of relevant experience in office administration or operations, preferably within a multinational corporation (MNC) environment.
  • Experience in office setup and/or relocation projects.
  • Strong interpersonal and communication skills with the ability to work independently and collaboratively.
  • Highly organized, proactive, and able to problem-solve quickly and effectively.
  • Proficient in Microsoft Office tools, Concur and general administrative systems.

What you'll get in return

You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Francesca at Hays on or email for a confidential discussion. Referrals are welcome.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

EA Reg Number: R1660446

EA License Number: 07C3924

Company Registration No: D

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