Receptionist Office Admin

2 weeks ago

Singapore Kensington Corporate Management Full time $4,000 - $6,000 per year

**Roles & Responsibilities**
At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.
**Your next opportunity**
As our Receptionist cum Office Administrator, you will embody the face and brand image of our company, ensuring quality services that translate into high levels of customer satisfaction for both our internal staff and external clients.
Collaborating closely with the Human Resources Manager, you will oversee the general office and facilities, as well as internal services at the corporate level and external liaison activities with our vendors and suppliers.
**Key Responsibilities**:
- Serve as the primary contact for general office administrative tasks
- Manage and coordinate meetings, conferences, and appointments
- Deliver exceptional reception and visitor services, including greeting visitors, directing them to meeting rooms, providing refreshments, and handling phone inquiries
- Oversee office supplies (pantry, conference room, and team-specific needs), liaising with the Cleaner for maintenance and ensuring overall office cleanliness and tidiness
- Provide administrative support across departments, including tasks like collecting, sorting, and distributing incoming mail, as well as scanning documents when required
- Act as the liaison with the landlord for all matters concerning the office building and premises, such as maintenance, fire drills, contractor permissions, and providing support to any office-related matters
- Execute other office duties and projects as assigned, including the digitisation of office records into our Shared Drive
**Requirements/Qualifications**
- Diploma or equivalent
- Minimum 2 years of experience as a Receptionist, office administrator, or in a relevant role
- Demonstrate a service-oriented attitude and a growth mindset, consistently delivering high-quality work
- Possess excellent communication and interpersonal skills
- Ability to work independently, multitask, and effectively prioritise tasks
- Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
- Conversational in Mandarin, to liaise with Chinese-speaking visitors, clients and vendors
- Knowledge of Viewpoint software is a plus
**What We Offer**:
- We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development
- We love to hear from you if you can demonstrate that you meet the criteria above

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