Associate Executive, Operations

17 hours ago

West Region, Singapore bfb7de07-7eb6-4f9d-a0cc-df30b6223e06 Full time $40,000 - $60,000 per year
  • Competitive Remuneration Package
  • Good Career Exposure and Growth
  • Reputable Company

As an Associate Executive, Operations (Allied Health & Nutrition Services), you will be responsible for the following duties:

1. Administrative & Departmental Support

  • Oversee and prepare monthly departmental productivity reports and activity tracking.
  • Maintain accurate records of teleconsultations and service utilization.
  • Manage daily attendance updates to ensure adequate clinical coverage.
  • Maintain organized filing systems for essential documents, including staff certifications, compliance forms, and public communications.
  • Handle logistics such as internal mail, corporate gifts, and documentation between departments.
  • Maintain and update staff lists, access permissions, and system records.
  • Coordinate renewal of licenses, subscriptions, and equipment servicing schedules.
  • Record and track continuing professional education hours in internal HR systems.
  • Assist in meeting preparation, including minute taking and agenda coordination.

2. Finance & Procurement Administration

  • Support financial processes for the department's cost centre.
  • Handle honorarium and payment submissions, as well as e-pay verifications.
  • Process budget amendment requests and track utilization reports.
  • Facilitate procurement for consumables, operational items, and pantry supplies.
  • Manage delivery orders, stock distribution, and inventory tracking across multiple sites.

3. Equipment & Facility Management

  • Coordinate requests for asset transfer, disposal, and acquisition of new equipment.
  • Manage annual CAPEX/OPEX procurement processes.
  • Oversee delivery, storage, and maintenance of medical and office supplies.
  • Conduct regular checks on equipment functionality and product expiry.

4. IT Coordination & System Support

  • Serve as the department's liaison for IT accounts, hardware allocation, and access requests.
  • Monitor IT asset leases and replacements to ensure smooth operations.

5. Staff & Student Administration

  • Manage onboarding and offboarding processes for staff, students, and interns.
  • Coordinate access setup for ID, IT systems, and payment accounts.
  • Support staff training logistics and ensure proper documentation.

6. General Office Operations

  • Monitor departmental spending to ensure financial efficiency.
  • Process claims and maintain records for financial audits.
  • Support quarterly budget reviews and expenditure reports.
  • Oversee key management, office supplies, and departmental communications.
  • Maintain notice boards and ensure the workspace remains organized and updated.

Requirements

  • Minimum Diploma
  • Proficient in MS Word, Excel, PowerPoint

To apply, simply click on the ''apply'' button in the job advertisement or alternatively, you can send in your resume via email: .COM.SG

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.

EA LICENSE : 19C9777

  • Associate Executive

    1 week ago

    West Region, Singapore ALLIED SEARCH PTE. LTD. Full time $40,000 - $60,000 per year

    Competitive Remuneration PackageGood Career Exposure and GrowthReputable CompanyAs Associate Executive - Communications, you will be responsible for the following duties:Handle procurement of services and supplies, including sourcing requests, preparation of e-Purchase Requisitions based on provided specifications, and processing of invoices.Maintain proper...

  • Operations Executive

    1 week ago

    Central Region, Singapore aAdvantage Consulting Group Pte Ltd Full time $40,000 - $60,000 per year

    We are looking for a detail-oriented and proactive Part-Time Operations Executive to support project delivery and fieldwork execution. This role involves coordinating resources, managing Associates, and ensuring high-quality data collection for client organisations across diverse projects.What Will You DoProject ManagementCollaborate with project teams to...

  • Operations Executive

    4 days ago

    West Region, Singapore Private Advertiser Full time $40,000 - $60,000 per year

    Key Responsibilities· Assist in the coordination and execution of administrative and operational projects across various departments.· Support senior management in meetings by preparing reports, presentations, and follow-up action items.· Participate in cross-functional initiatives to gain exposure to operations, corporate services, and strategic...

  • Operations Executive

    6 days ago

    West Region, Singapore Legero International (S) Pte Ltd Full time $40,000 - $60,000 per year

    About the role Legero International (S) Pte Ltd, a leading import/export and marine logistics company, is seeking a talented Operations Executive to join their dynamic team. This full-time position is based in the West Region, offering an exciting opportunity to play a key role in the organisation's import and export operations.What you'll be...

  • Operation Executive

    16 hours ago

    West Region, Singapore f415df96-4dcd-47b7-b0c3-ee2d44299fe2 Full time $30,000 - $45,000 per year

    Job Title: Operation Executive (3PL Warehouse)Job Location: West (Sunview, Joo Koon)Job Type: Full-Time, on-siteWorking Hours: 8.30am – 5.30pm, Flexi Time and 5 days' work including 1 day weekendSalary Range: $2,500 – $3,000 per monthAvailability: ImmediateWhy Us?Competitive salary, attractive company benefits, a dynamic and supportive work environment...

  • Assistant Operations Executive

    3 days ago

    West Region, Singapore PSA Marine (Pte) Ltd Full time

    ASSISTANT OPERATIONS EXECUTIVEPILOTAGE SERVICES DEPARTMENT (MISSION COMMAND CENTRE)PSA MARINE (PTE) LTDKeen to be part of the team that provides essential maritime services to the Port of Singapore, the world's busiest container transhipment hub? Join us today as an Assistant Operations Executive with our Mission Command Centre ("MCC") to deploy marine...

  • Operation Executive

    1 week ago

    West Region, Singapore YCH Group Pte Ltd Full time $30,000 - $60,000 per year

    YCH is Singapore's largest home-grown supply chain solutions company and leading regional supply chain management partner to many of the world's leading brands across Asia Pacific.PRIMARY DUTIES AND RESPONSIBILITIESBe responsible to support day-to-day operations in warehouse by ensuring adequate manpower to perform warehouse duties.Plan and coordinate with...

  • Operations Executive

    1 day ago

    West Singapore Advancer Global Limited Full time

    **Job Descriptions** - Oversee and perform field planning and coordination to ensure smooth execution of fumigation services. - Manage customer relationships, ensuring excellent service and satisfaction. - Support marketing and sales initiatives aimed at increasing business opportunities. - Work closely with the Business Unit Lead to align field operations...

  • Executive Secretary

    4 days ago

    Central Region, Singapore Kingfisher Executive Search Full time

    Seeking experienced Executive Assistant provides high-level administrative and operational support to the CEO, ensuring the smooth execution of strategic and day-to-day priorities.This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to manage confidential matters with discretion.-Location: CBD /...

  • Operations Executive

    1 week ago

    West Region, Singapore Dynamic Human Capital Pte Ltd Full time $60,000 - $80,000 per year

    Job DescriptionOversees the smooth functioning and operations of the clinicsOversees clinic appointments, overall staff deployment and resource allocationEnsures guidelines and procedures related to clinic services are adhered to by all relevant personnel at all timesHandles cases at first line and assists staff in dealing with difficult situationsMaintains...