Senior Facilities Manager

2 weeks ago

Central Region, Singapore Sodexo Singapore Pte Ltd Full time $70,000 - $120,000 per year
Senior Facilities Coordinator

Overview

We are seeking a highly organized and proactive Senior Facilities Coordinator to support the smooth daily operations of our office. The ideal candidate will play a pivotal role in vendor management, pantry and facilities oversight, office renovations and moves, and act as the on-site coordinator for office-related events. This role provides crucial support to the Office Manager and serves as the on-site lead for the Reception and Pantry teams, ensuring professional and seamless front-of-house services.


Key Responsibilities

1. Vendor Management

  • Liaise with external vendors, building management, and service providers to ensure quality and cost-effective services.
  • Track contracts, invoices, and service agreements to ensure timely renewals and compliance.

2. Pantry Management

  • Oversee pantry operations, including purchasing and restocking snacks, beverages, and supplies.
  • Monitor usage trends to maintain a well-stocked and clean pantry area.

3. Office & Facilities Coordination

  • Oversee front-of-house reception duties to provide a professional and welcoming experience for employees and visitors.
  • Assist the Office Manager in coordinating office renovations, refurbishments, and relocation projects.
  • Organize logistics for office-wide events and manage catering for meetings and themed activities.
  • Ensure workplace safety and compliance with company policies and procedures.

4. Front-of-House & Team Support

  • Lead front-of-house reception duties, maintaining high service standards.
  • Provide on-site guidance and coverage for the Reception and Pantry teams as needed.
  • Support the Office Manager with ad-hoc administrative tasks and special projects.
  • Assist the Executive Assistant (EA) team with catering requests and coordinate service delivery for meetings.

Qualifications
  • Prior experience in office administration, facilities coordination, and/or vendor management.
  • Background in front-of-house reception or hospitality is a strong advantage.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent communication and interpersonal skills to work effectively with internal teams and external vendors.
  • Proactive, resourceful, and able to work independently as well as part of a team.
  • Proficient in MS Office Suite and familiar with basic office systems.

Key Competencies
  • Problem-solving: Anticipates and resolves issues quickly and effectively.
  • Adaptability: Flexible in handling changing priorities and evolving office needs.
  • Leadership: Capable of guiding and motivating on-site staff to maintain high service standards.
  • Attention to Detail & Follow-up: Ensures accuracy in administrative tasks, vendor agreements, and office operations.
  • Customer Service Orientation: Maintains professionalism and a welcoming demeanor for staff and visitors.

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