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Project Coordinator

2 weeks ago

NorthEast Region, Singapore Creative Technology (Asia Pacific) Co. Limited Full time $60,000 - $120,000 per year

Position Overview

We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.

You will be responsible for coordinating and delivering a wide range of live events and technical projects across the Asia-Pacific region. This includes managing client relationships, overseeing technical and operational aspects, ensuring compliance and documentation, and leading/supporting on-site execution. The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.


Key Responsibilities

Project & Client Management

  • Coordinate and deliver events from initial brief through to on-site execution and project close-out
  • Act as the main point of contact for clients throughout the project lifecycle
  • Attend client meetings, site recces, and technical planning sessions
  • Support or lead project budgeting, quotations, and cost monitoring
  • Maintain strong client relationships to foster repeat business

Technical & Operational Planning

  • Recommend and prepare technical solutions and Audio,Visual & Lighting equipment lists
  • Produce technical layouts and drawings using CAD/Vectorworks (advantageous)
  • Coordinate freelance crew and technical show operators for events
  • Manage logistics: crew scheduling, transport arrangements, and on-site substitutions
  • Supervise on-site setup and teardown, ensuring smooth event execution

Documentation & Compliance

  • Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules
  • Submit required certificates, permits, and supporting documents pre- and post-event
  • Ensure compliance with health and safety procedures onsite and in-office

Team Collaboration & Support

  • Liaise with internal teams, venues, vendors, and third-party contractors
  • Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination
  • Support warehouse and equipment maintenance where necessary

Other Duties

  • Travel across the region as required for project support
  • Be available after hours and on weekends during active project periods
  • Undertake any additional tasks assigned by the Project Director

Qualifications & Skills

  • Experience in live events, AVL, production, or project coordination/management
  • Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage
  • Strong communication and interpersonal skills
  • Highly organized with attention to detail and deadlines
  • Ability to lead when necessary, and support when required
  • Willingness to work extended hours and travel across APAC

Desirable Traits

· Strong problem-solving skills and ability to stay calm under pressure

· Excellent time management and ability to prioritize multiple tasks effectively