Secretary

6 days ago

Bukit Batok East, Singapore JUB PACIFIC PTE LTD Full time $40,000 - $80,000 per year

JUB PACIFIC PTE LTD is a leading liftboat company committed to providing consistent, reliable, and quality services to our clients with a strong emphasis on health, safety, and sustainability.

We are seeking a highly organized and proactive Secretary to provide comprehensive secretarial and administrative support to our Managing Director (MD) and manage a variety of administrative tasks. This is a dynamic role for an individual who is meticulous, discreet and a strong problem-solver.

Key Responsibilities:

  • MD Support: Manage the MD's schedule, including calendar maintenance, appointment scheduling, coordinate meetings and events, and handling correspondence.
  • Travel and Logistics: Coordinate all aspects of business travel, including booking flights, arranging accommodation, and preparing detailed travel itineraries.
  • Client and Visitor Management: Act as the first point of contact for clients and visitors, scheduling and preparing for client meetings, and ensuring a professional reception.
  • Office Administration: Handle general administrative duties such as filing, data entry, managing office supplies, and preparing reports.
  • Communication: Handle incoming and outgoing mail, and draft communications as needed.
  • Project Support: Assist with special projects and other duties as assigned by the MD.
  • Office Upkeep: Order and manage office supplies for the office and manage general office upkeep.
  • Other duties: Perform other administrative duties as needed to support the MD and the leadership team.

Requirements:

  • Proven experience in a secretarial role, with preference for experience supporting a senior executive.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Strong attention to detail and ability to multitask.
  • Ability to maintain strict confidentiality when handling sensitive information and executive matters.
  • Professionalism and discretion in all interactions.

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