Senior Executive

3 days ago

Choa Chu Kang Central, Singapore Methodist Welfare Services Full time $60,000 - $80,000 per year

Equipment and Building Maintenance

  • Conduct regular inspections of facilities, trouble shoot problems, collate and assess reports on defects and damages and supervise in-house preventative maintenance where possible

  • Advise the Management on the general condition of the building and its facilities and make recommendations for improvements and upgrades

  • Educate and train Operations staff on the proper and safe usage of equipment and installations

  • Respond to all emergency maintenance calls, including after office hours and during weekends / public holidays

  • Maintain appropriate documentation of maintenance and repair records

  • Plan and implement a fire safety system to ensure that the Home meets all fire and building code safety standards

  • Supervise the Operations team in the overall maintenance of the Home

Contract Management

  • Define scope of contractual or project / renovation works, obtain quotations/tenders and make recommendations on the most viable offers

  • Oversee and manage the appointed contractors to ensure that they conform to the required standards

  • Monitor schedule of contracts and activate the renewal process when due

  • Verify work completion for payment

Inventory Management

  • Design and maintain a storage and dispensing system for goods and assets

  • Oversee record, storage and issue of donated items

  • Supervise the proper inventory management of medical and non-medical supplies and ensure that adequate stocks are available to meet the operational requirements

Supervisory Duties

  • Ensure efficient day-to-day operations of the Maintenance / Laundry team and driver

  • Manage the Maintenance, Laundry and Store team as well as driver inclusive of recruitment, discipline and performance appraisal

  • Inform the Manager of disciplinary issues in the section

  • Ensure compliance of the Maintenance, Laundry and Store team as well as the driver to workplace safety standards

Administrative Duties

  • Develop and maintain operating procedures for the department and ensure compliance

  • Verify Invoices for issue of payments and monitor that expenses are kept within approved budget allocation

  • Assist the Manager in budget exercises to ensure sufficient provisions for proper upkeep of the Home

Others

  • Participate as member of the Home's Fire Safety Committee

  • Participate, and at times, lead, in inter-department work improvement projects

  • Cover the duties of the (Senior) Executive – Operational Services in his / her absence

  • Any other duties as assigned by the Manager or Head of Centre

JOB REQUIREMENTS

Qualifications

  • Minimum Diploma/Degree in Building/Facilities Management or an equivalent

  • 3-4 years of operational experience in facilities/M&E/project management and procurement, with 2 years in a supervisory role

Competency Requirements

Core

  • A team player with excellent interpersonal and negotiating skills

  • Able to work independently and deliver under tight timeline

  • Able to monitor compliance to work processes and workplace safety standards

  • Able to manage resources – manpower & budget

  • Apply analytical thinking towards problem solving

Technical/Functional

  • IT savvy

  • Good working knowledge of MS Office applications (e.g. Excel, Word, PowerPoint)

Leadership

  • Able to lead a team towards achievement of departmental goals

  • Able to train new staff

Working Conditions

  • Able to work in a Nursing Home

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