IT Project Admin

7 days ago


Bukit Merah, Singapore Alphaeus Pte Ltd Full time $40,000 - $60,000 per year

Employment Type: 12 - Months Yearly Renewable Employment Contract

Location: Bukit Merah

Responsibilities:

  • Perform timely administrative tasks including data entry, e-filing, and data maintenance using authorized systems and templates.
  • Organize and schedule meetings related to budget and expenditure matters.
  • Coordinate with Project Managers, Operations Managers, Vendors, and stakeholders to develop and update accurate expenses vs. budgets regularly (monthly/quarterly/annually).
  • Prepare and maintain documentation and reports on budget and expenditure.
  • Support budget planning by collaborating with relevant teams to develop detailed project budgets aligned with project scope, timeline, and deliverables.
  • Update financial tracking systems and spreadsheets regularly to capture budget and expenses accurately.
  • Monitor and analyze budget utilization and variances, reporting findings and working with stakeholders to address discrepancies.
  • Assist in ensuring timely goods receipt and payment processing, including collecting and filing payment documentation and Certificates of Completion.
  • Act as a point of contact for budget-related queries and communications with internal and external stakeholders.
  • Support management by organizing financial performance review meetings and communicating updates or financial risks clearly and promptly.

Requirements:

  • Proficient in Microsoft Excel, including formulas such as VLOOKUP, INDEX/MATCH, Pivot Tables; Macro programming knowledge is a plus.
  • Experienced in Microsoft Office Suite (Excel, PowerPoint) for dashboard creation and presentations.
  • Knowledge of SharePoint for webpage creation, list customization, and site permissions management.
  • Familiarity with Power BI, Tableau, or Qlik Sense is advantageous but optional.
  • Strong organizational and communication skills, with the ability to collaborate across multiple teams.
  • SINGAPOREAN ONLY


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