Corporate Secretary

2 days ago

East Region, Singapore EXCELLENT ACCOUNTING & MANAGEMENT SERVICES PTE. LTD. Full time $90,000 - $120,000 per year
Job Requirements

  1. Qualifications

  2. Degree/Diploma in Law, Accounting, Business, or related field.

  3. Professional qualification such as ICSA/SAICSA (now CSIS) preferred.

  4. Experience

  5. Minimum 5 years of corporate secretarial experience in Singapore.

  6. At least 2 years of direct involvement in ACRA reviews or regulatory audits.
  7. Hands-on experience with SMEs, MNCs, or trust structures is advantageous.

  8. Skills & Knowledge

  9. Strong knowledge of the Companies Act and ACRA's latest compliance requirements.

  10. Proficiency in BizFile+ filings and corporate secretarial systems.
  11. Excellent drafting and documentation skills in English and Mandarin
  12. High attention to detail, risk awareness, and compliance mindset.

  13. Soft Skills

  14. Strong communication and stakeholder management skills.

  15. Ability to work independently under pressure and regulatory scrutiny.
  16. Problem-solving and process improvement capabilities.
Job Responsibilities

  1. Corporate Governance & Compliance

  2. Ensure full compliance with the Singapore Companies Act and ACRA regulations.

  3. Prepare, file, and maintain statutory records, including Annual Returns, AGM/EGM documents, changes in directors/shareholders, and share allotments.
  4. Maintain registers of shareholders, directors, and statutory records.

  5. ACRA Review & Regulatory Audit Support

  6. Lead and coordinate ACRA reviews, ensuring all required documentation and processes are in order.

  7. Identify compliance risks and implement corrective measures to strengthen internal controls.
  8. Liaise directly with ACRA officers and provide necessary supporting documents during reviews.

  9. Board & Shareholders' Meetings

  10. Organize and prepare notices, agendas, and minutes for Board and Shareholders' meetings.

  11. Advise directors on their statutory obligations and corporate governance best practices.

  12. Filing & Systems Management

  13. Manage electronic submissions via BizFile+ and ensure timely filings.

  14. Safeguard company records, common seal, and statutory documents.

  15. Cross-team Collaboration & Administrative Support

  16. Collaborate with internal teams (e.g. accounting, tax, compliance) to ensure smooth corporate governance processes.

  17. Provide assistance and complete ad-hoc assignments as delegated by management.

  18. Client & Internal Support (for corporate service providers)

  19. Provide company incorporation, maintenance, and dissolution services to clients.

  20. Advise clients on corporate governance, compliance requirements, and licensing matters.

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