Senior / Associate Executive (Surgery & Surgical Oncology – SPRinT)
1 day ago
About Us
The National Cancer Centre Singapore (NCCS) is a leading national and regional tertiary cancer centre, attending to the majority of cancer cases in Singapore's public healthcare sector. We offer world class oncology care by having the best talent, doing robust clinical and translational research and leading education efforts to improve cancer outcomes. Join us to build a meaningful career and offer patients hope for a cancer-free tomorrow.
About the Role
As a Senior / Associate Executive, you are providing full secretarial, operational and administrative support to the Head of Department. You will also support the Department in their clinical, education and research initiatives. You will perform liaison functions to ensure smooth flow of information within the Department, as well as with other departments within the Hospital and external organisations.
Some of the Key Responsibilities include
- Ensure prompt updates to HOD's calendar, attend to meeting scheduling
- Coordinate and provide administrative support for meetings – prepare agenda, oversee logistics, attendance tracking, recording minutes and assist to track on progress update and as assigned
- Assist in patient liaison and trace patient's case records where necessary, for HOD and department faculty
- Liaise with offices of management, other HODs, divisional and departmental staff, as well as external stakeholders
- Perform Admin support of the general office activities/staff welfare of the Department
- Oversee department's fund, verifies and file records to monitor expenditures of department
- Assist the Supervisor in drawing up budget (Capex, Opex) requirements and monitoring of budget
- Assist department in procurement process where necessary
- Support publicity and outreach activities organised by the department, such as workshops, conferences, seminars and talks
- Assist to attend to clinical referral requests and redirect to the department faculty accordingly
Job Requirements
- Diploma holder or equivalent with at least 2 years of relevant working experience
- Proficient in computer applications including Microsoft Office (Excel, Powerpoint, Word)
- Good interpersonal skills with a collaborative mindset
- Adaptable and proactive
- Able to multi-task and have good organizational skills
- At least 2 years' experience in a healthcare setting is preferred
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