Senior/ Assistant Manager, Operational Support Services(8769)

2 weeks ago

Central Region, Singapore National University Polyclinics Full time $90,000 - $120,000 per year

You will be responsible for the following:

Facilities Management & Hospitality

  • Manage and maintain the facilities of the NUP polyclinics by working closely with the contractors and vendors in compliances of all rules and regulations.
  • Budget planning, outsourcing, tendering and awarding of contracts, as well as creating, monitoring and delivering of KPIs.
  • Ensure that all preventive, corrective maintenance, and ad hoc works are carried out according to requirements and standards.
  • Assist with contract management.
  • Carry out routine checks and contractor performance reviews with the objective of continuous improvements.
  • Understand and consolidate user requirements for projects and ensure their completion within budget and time.

Biomedical Equipment (BME) Management

  • Assist to monitor and manage the preventive maintenance of BME, Physio and Dental equipment within NUP polyclinics.
  • Coordinate all repair and maintenance work with users and vendors.
  • Manage the renewal of all equipment licensing (e.g. Ultrasonic, Autoclaves and PA X-ray etc).

Facilities Development

  • Coordinate and record note of project activities including workgroup meetings and site meetings.
  • Prepare proposals and establish budgets for new works.
  • Coordinate and complete renovation work planned within budget and time allocated.
  • Provide administrative support for project management work processes - standard document, database, SOPs, as-built document, project status, and project Gantt chart etc.
  • Process progress claims and invoices for both internal and external funded projects, including attending to queries from Finance, Consultants & Contractors.
  • Prepare and submit budget estimates, evaluation report, progress report and cost tracking reports.
  • Interpret and explain plans and contract terms to clinic management, users, consultants/architects and main contractors.
  • Assist to oversee the entire project performance, ensure that implementation complies to policies and procedures, and that construction activities do not interfere with operations.
  • Guide multiple jobs operationally in each phase including pre-construction, construction, closeout, and post-construction services.
  • Identify potential risks to the clients' on-going operations planned project.
  • Prepare monthly project status reports and presentations to stakeholders and management.
  • Assist to call for Quotation or Request for Proposal (RFP), evaluate and recommend award.

Requirements

  • Degree in Architecture, Civil/ Structural/ Mechanical/ Electrical Engineering, Building Science, Facilities Management or equivalent with at least 2-3 years of relevant working experiences
  • Proficient knowledge in AutoCad, Microsoft Office and Project Management softwares (will be an added advantage)
  • Proficient in WSH requirement is preferred
  • Good interpersonal, writing, and communication skills
  • Team player with positive work attitude
  • Ability to multi-task and work independently
  • Attention to detail

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