Administrator Executive

4 days ago

Bedok New Town, Singapore Xiao Yuan Marketing Full time $3,000 per year

**Roles and Responsibilities**:
1. **Purchase Order Management**:
- Manage and organize incoming and outgoing purchase orders with accuracy and ensure timely delivery.
2. **Inventory Management**:
- Coordinate with warehouse staff to track inventory levels, manage stock replenishment, and conduct regular stocktakes.
3. **Delivery/Shipment Monitoring**:
- Monitor and track delivery/shipment progress, providing regular updates to internal teams and customers.
4. **Logistics Strategy Development**:
- Assist in the development and implementation of logistics strategies to enhance efficiency and reduce costs.
5. **Issue Resolution**:
- Provide support to the logistics team in resolving any shipping-related issues or challenges.
6. **Reporting**:
- Maintain and organize reports as assigned.
7. **Invoicing**:
- Generate and file invoices and purchase orders for B2B suppliers and clients.
8. **Delivery Coordination**:
- Coordinate daily delivery orders and communicate effectively with the delivery team.
9. **Customer Order Management**:
10. **Communication and Follow-up**:
- Follow up with respective managers on pending open issues.
11. **Customer Profile Management**:
- Establish and manage customer profiles using the backend system.
12. **Administrative Tasks**:
- Perform other basic administrative tasks as required.
**Requirements**:
- Minimum 3 years of prior administrative experience.
- Strong organizational and multitasking skills, with meticulous attention to detail.
- Excellent communication and interpersonal abilities, adept at collaborating within a team.
- Analytical mindset with problem-solving proficiency to efficiently tackle logistics challenges.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Basic background in customer service preferred.
- Customer-oriented with a friendly and outgoing demeanor.
- Capable of working both independently and collaboratively as part of a team.
**Benefits**:
- Competitive salary and comprehensive benefits package.
- Employee discounts on company products.
- Full-time, permanent position.
- Additional benefits include employee discounts and yearly bonuses.
- Work schedule: Monday to Saturday with weekend availability.
- Experience preferred: 2 years in delivery operations, 3 years in administrative roles.
- Work location: On-site.
**Job Types**: Full-time, Permanent
Pay: $2, $3,000.00 per month
**Benefits**:
- Employee discount
- Free parking
Schedule:
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Yearly bonus
Work Location: In person

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