Senior Manager, Project Management

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit

DESIGNATION : Senior Manager, Project Management (School)

RESPONSIBILITIES

MINDS is undertaking a multi-years project to relocate its Special Education Schools and Special Student Care Centres to cater to increasing enrolments for students with special needs.

This position is required to serve as a business partner to lead the day-to-day coordination and execution of school relocation and redevelopment activities for two schools under Project "Gardens Rebuilding, Redevelopment and Occupation Works" (GROW), ensuring the successful delivery of project outcomes with minimal disruption to education services

Key Functions and Tasks:

• Project Management:

• Responsible for coordinating school project development strategies and plans including aligning to schools' long term infrastructural plans to cater to student enrolment project and operational excellence.

• Establishes strategic relationships with internal and external stakeholders to ensure smooth project development activities, and solicits requisite approvals and permits. This includes working with Schools, MOE, MSF and contractors.
• Leads the project specification, estimation and planning activities and also ensures project risk management.
• Ensures adequate technical feasibility reviews and engineering studies
• Reviews submitted final design submittals including basis of design, technical specifications, plans layouts, schematics and detail design with feedback from schools.
• leads the organisation's safe and sustainable design initiatives and drives compliance with regulatory and legislative requirements
• Work with contractors and government authorities to ensure compliance to regulations including health and safety standards
• Monitors the project progress and timeline to work with stakeholders for prompt resolution
• Manage contractors for prompt resolution of issues
• Co-inspection of work after completion of work

• Coordinate with Schools on the relocation to minimise disruption to normal operation

• Budget and resource:

• Ensure proper tracking of budget and compliance with budget spending

• Ensure proper tracking of assets during handing and taking over including facilitating the smooth transition of capitalised accounting records and funded assets

• Administrations and Reporting:

• Coordinate the preparation of reports and submission to funders and government authorities.

• Track outcome and provide periodic progress report to management
• Coordination for signing of agreements and coordinating compliance with terms and conditions
• Ensuring proper knowledge management and filing including keeping of drawings, building plans
• Facilitate audit

• Prepare requirement specifications for procurement.

• Other duties:

• Additional duties as necessary

QUALIFICATIONS

• Degree in civil or structural engineering or any relevant qualification

OTHER INFORMATION

• Minimum of 8 years of relevant experience.
• Experience in project management, coordinating site refurbishment, fund accounting and/or social service sector are advantageous.
• Good project management and communication skills.
• Analytical, has good teamwork and collaborative in order to solve problems.
• Possesses problem-solving and interpersonal skills