Senior Manager Project Secretariat

4 days ago

Queenstown, Singapore MINDSG LTD Full time $90,000 - $120,000 per year

MINDS is undertaking a multi-years project to relocate its Special Education Schools and Special Student Care Centres to cater to increasing enrolments for students with special needs.This position is required to provide financial, coordination and administrative support to enable successful delivery of Project 'Gardens Rebuilding, Redevelopment and Occupation Works' (GROW) objectives.

Key Functions and Tasks:

  1. Financial:

  2. Provide financial forecast and oversight on project budget and resources

  3. Ensure compliance with financial and procurement policies & procedures
  4. Coordinate purchasing via procurement system and performing goods receipt
  5. Coordinate with Finance and funders on project fundings and claims
  6. Monitoring progressive billing and progressive claim status
  7. Ensure compliance with funding terms and conditions.

  8. Accounting for funded assets and recording of capital expenditure

  9. Secretariat:

  10. Maintain dashboard and coordinate reports on project progress

  11. Coordinate risk management tracking and embed into progress report

  12. Provide secretariat support to all Project GROW meetings including but not limited to:

  13. Project GROW Steering Committee

  14. Project GROW Working Committee
  15. School Operation Committee relating to Project GROW

  16. Follow up on matters arising with persons responsible

  17. Administrations and Reporting:

  18. Coordinate the preparation of reports and submission to funders and government authorities.

  19. Provide periodic progress report to management.
  20. Coordination for signing of agreements and coordinating compliance with terms and conditions
  21. Ensuring proper knowledge management and filing

  22. Facilitate audit

  23. Other duties:

  24. Additional duties as necessary

Qualifications

  • Degree in civil engineering, accountancy and/or business.

Other Information

  • Minimum of 8 years of relevant experience.
  • Experience in project management, coordinating site refurbishment, fund accounting, social service sector and/or good IT knowledge are advantageous.
  • Good writing and communication skills.

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